Manager - Facilities (Preferably Ex-Service man)

Role & responsibilities

Facilities Management Housekeeping, Pest Control & Gardening

• Allocation of housekeepers / contract workers as per cleaning/ work schedule.
• Ensure cleanness of factory premises as per schedule and update the cleaning record.
• Receipt, issue and maintenance of housekeeping material and stock. Raise purchase requisition to maintain the stock level.
• Training of housekeepers / contract workers in their work activity as per SOPs.
• Monitoring the attendance of housekeepers / contract workers and verification of bills.
• Preparation of disinfectant and cleaning agent solution on daily basis as per relative SOP.
• Ensure the proper use and maintenance of housekeeping materials and equipment.
• Monitoring the Fumigation activity in all areas as per schedule/SOP.
• Execute the training as per the schedule to the HK or contract staff on a periodical basis or as and when required.
• To maintain the Pest control documents/records as per SOP.
• Give the SOP refreshment or revised SOPs training to the HK staff or new joiners.
• Preparation of Administration related SOPs and ensures its practices (like. Housekeeping, Scrap Management, Pest control, Linen management, Transportation, Canteen and Security)

Compliance & Government Liaison

• Proficient in maintaining effective relationships with State / Central Government Departments &
  Development Authorities; efficient in obtaining necessary sanctions / approvals for effective handling of
  commercial and administrative activities of the respective offices.
• Monitoring the compliances of all vendors and ensuring that they make the payment as
  per the labour law.
• IALA-APIIC for building plan approvals, Development Commissioner of labor & Inspector of Factories for renewals of licenses and to meet the statutory requirements.
• Periodically auditing the compliance related to Wages, PF, ESIC, Bonus, PT, LWF etc.
• Renewal of licenses Factories licence, HSD, LDO & Explosive licenses.
• Well versed with Labour Laws, factories Act, Shops and Establishment act etc.
• Liaising with various govt. authorities i.e., Labour officer, Local Police, Factories Act, PF,
  ESIC, LWF, etc
• HMDA, Municipal and Gramapanchayath building approvals and Property Tax related.
• Discuss, coordinate & procure permissions from Govt. Dept.
• Drafting letters/correspondence, filling and submitting applications for Govt. Dept.
• Obtain permissions/licenses & certifications from relevant Govt. bodies and institutions

Documentation (Deviation, change control and SOP preparations)

• Prepare the new HK related SOPs or Sops revisions whenever required as per the GMP requirement.
• Audit related any observations or deviations will be initiated and ensuring the investigation and closing the CAPAs.
• If any required changes or modifications in Sop or logbooks will be initiated and implementation.

Transportation Management (Staff Bus & Pool Vehicles)

• To ensure that buses are managed properly for the transportation of employees.
• To plan and ensure that the timings and route schedules of the buses are followed.
• To prepare and maintain the emergency plan in the event of crisis in terms of buses.
• Responsible for shift wise employee transportation
  • Monitoring shift wise buses trip sheets .
  • Managing company vehicles
  • Responsible for /auditors and visitor ground transportation.
  • Monitoring weekly / Monthly all Buses checklists.

Stationery Management:

• To ensure to maintain stock as per requirement.
• Issue the materials to user department as per request.
• Co-ordination with vendors for procurement and timely delivery.

Canteen Management:

• Planning, organizing and monitoring the day-to-day operations of the canteen to provide hygienic food to the employees.
• Co-ordination with Canteen committee for updates.

Linen & Laundry Management:

• To check the proper collection of all soiled dresses from all the areas.
• To ensure the counting of uniforms to be washed and transportation of uniforms being sent to laundry.
• To check quantity of inward and outward.
• To provide uniform to new employee as per SOP, Responsible for Fresh Lenin and GMP areas Shoes Issuing.
• To distribute the washed uniforms to respective areas.
• To ensure proper upkeep of Linen room.

CSR Activities Co-ordination:
• Look after CSR initiatives of the organization

• Co-Ordinate with CSR committee for execution of CSR activities
  • Prepare work completion report and send to management

Travel Desk and Itinerary Management:

• Manage end to end travel plans Domestic & International efficiently and cost- effectively Flights, Travel Insurance, trains, Bus, Cabs, and hotels.
• Manage emergency changes/cancellations in a professional and calm manner.
• Handle visa applications and formalities promptly.
• Handle all incoming travel requests from Executives to Managing Directors.
• Schedule meetings and appointments of Senior leadership of the firm.
• Arranging corporate events such as Meetings & Conferences, Offsite, Team outings, corporate parties etc.

Hospitality Management:

• Welcoming the guests & making their stay comfortable.
• Arranging for their Food and Beverage requirement.
• Arranging Transportation for the guests.

Preferred candidate profile

-At least 12 years experience in Facility Management and Administration

-Preferably an Ex-Service Man from Army, Navy or Airforce with a focus to learn and thrive .

-Visionary leader who build trust and influence at all levels of the organization, communicate effectively, create a positive, collaborative, and inclusive work environment

Perks and benefits

Best in the Industry