Facilities Manager(HOA)- MGR/SMGR

• Oversee office premises & ensure that company infrastructure is maintained well & in good condition at all times.
• Optimize the use of space and equipment while reducing operating costs
• Supervise daily support operations and plan efficient administrative procedures
• Make strategies for efficient & effective facilities management for Maruti s head office
• Supervise canteen facility ensuring that hygienic & timely meals are served to employees
• Ensure effective use of office parking space
• Arrangement of office space allocation to employees
• Assess admin staff performance and provide coaching and guidance to ensure maximum efficiency
• Monitor inventory of office supplies and the purchase of new material is done adhering to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Monitor maintenance activities and performance of tradespersons like electricians, guards, etc.
• Facilitate in organizing and supervising other office activities like renovations, event planning etc.
• Ensure all business operations adhere to policies and regulation.
• Keep abreast with all organizational changes and business developments

Principle Accountability-

General administration:

• Housekeeping and sanitation supervision.
• Ensuring smooth Business operation Management
• Parking & Visitor Management.
• Ensuring effective utilization and upkeep/maintenance of facility.
• Management and coordination at various MSIL locations and single Point of Contact for administrative operations to include white- and blue-collar deviations.

Fire Safety & Building Security:

• Maintenance of fire safety, hydrant and other equipment
• Periodical safety training and mock drills

Horticulture:

• Maintaining Green area
• Planting trees inside and outside the premises along with maintenance of existing Flora.

Civil maintenance:

• Building repair & Management
• Development and upgradation of underutilized space.

Statutory compliance:

• Ensuring regulatory compliance under Environment, Fire laws and other applicable laws.
• Regular interaction with Govt. Bodies
• Preparation of Annual Maintenance Contracts (AMC) and Service Contracts to include Vendor negotiation along with Control and review of monthly MIS of Admin dept.
• Prepare Capital and Revenue Budgets for all expenditure related to the Department. Contract renewal of all sections

Canteen Management:

• Ensuring food (lunch and snacks) of around 850 employees every day.
• Management/control of transport, uniform, telephone, courier, canteen systems and development of optimum infrastructural standards

MAJOR CHALLENGES

• Identify areas of improvement in facilities management of Maruti head office
• Collaborate with multiple departments & address day to day issues
• Ensure utmost hygiene & cleanliness is maintained in office at all times
• Effective communication with all stakeholders

INTERACTIONS

Internal- Internal stakeholders

External- Guards, Canteen Staff, external guests & visitors

Educational Qualifications

• Any Graduation; higher qualification in facility management preferred with proven experience in Admin role.

Linguistic Skills: Fluency in speaking and writing in English and Hindi compulsorily required.

Computer and New Technology Equipment . Proficient in use of computers (especially Excel, Word and Power point) and have handled new administrative processes/ procedures).

Work Experience

Total experience of 11-17 years including admin role. Preferred 3-4 years experience in large-reputed manufacturing set up with Unionized environment (mandatory).

Skills & Competencies required

• Adept in logical thinking and writing skills.
• Compilation and preparation of compliance reports and registration under Shops and Establishments Act.
• Intelligence gathering, collation and dissemination skills. Preparation of analysis and recommendation reports.
• Excellent collaboration/coordination and liaisoning with external stakeholders and Govt. authorities.

Reporting - Advisor (Head Office Administration)