Company Secretary

Position: Company Secretary

Location: Mumbai

Education: CS, LLB

Background: 6-7 years of experience of working in a similar industry as Aeries. Preferably IT/ITES/BPO/KPO

Shifts (if any): 11:00 am onwards (candidate should be flexible to work as per the business requirement)

ROLES & RESPONSIBILITIES:

• Primary responsibility to ensure that all group entities are compliant, and all filings are up to date.
• Research and implementation of latest regulation changes
• Conducting Board Meetings and General Meetings as required under Companies Act involving issuance of notices, drafting Agenda, recording minutes, maintaining statutory registers, and doing statutory filings as mandated by Companies Act.
• Representing the Company before Ministry of Corporate Affairs, Company Law Board, RBI, and other statutory authorities, if required.
• Conducting Secretarial due diligence for the purposes of the groups M&A activities
• Managing procedural formalities pertaining to Merger and Acquisition of companies
• Attending to application for Registration of Trademarks, Copyrights and Patents
• Completing Annual ROC filings, director disclosures, director KYC, renewals including MSME renewals and MSME filings, RBI and FEMA compliances including FLA, APR, CPIS filing and ODI, DI, FC-TRS and FC_GPR on transaction basis for group companies
• Preparing Statutory registers, Board Reports, XBRL reporting, CSR compliances.
• Preparing transactional documents including Special resolutions for inter corporate deposits, ESOPs, share issue/transfer etc. Auditor appointment in every 5 year or on any change in auditor, Charge form on borrowings, Director appointment/resignation and their regularization in AGM, Document preparation for Bank account opening/modifications in signatories (very frequent), Incorporation of new entities, name changes, ESOPs, share transfer, right issue, private placement of shares, registered office change and all other incidental matters as and when needed.
• Preparing agreements for consultants, Preparing ICD agreements, Loan agreements, share purchase agreements and all other inter company documents for compliance purposes.
• Arranging DSCs, Payment of stamp duties on bank portal, Bank loan Mortgage registration, liasioning with banks, MCA and RBI, Obtaining PAN and TAN, Agreement execution on behalf of signatories
• Interaction with Group's Corporate legal firm in ensuring compliances.
• Ensuring efficient administration of entities within the Group or as specified, including compliance with statutory and regulatory requirements, and ensuring that decisions of the Board of Directors are implemented.
• Advising Board of Directors on Corporate law provisions and interpretations.
• Managing various regulatory functions like incorporation of an entity; sufficing preparation and audit of business reports; filing annual returns; dealing with amended regulations on a steady basis, etc.
• Obtaining government approvals; complying with regulatory procedures of Acts such as FEMA; State Insurance Act; Depositories Act 1996 etc.; monitoring and complying with various legal laws like Labor laws; Competition Laws; Environmental laws, etc.
• Regulatory Compliance: Coordinating with the external vendor to ensure compliance with relevant laws, regulations, and industry-specific requirements applicable to the organization and implementing necessary measure within the organization for the purpose of regulatory compliance.
• Risk Assessment and Mitigation: Conducting risk assessments to identify compliance risks within the organization and implementing risk mitigation strategies. This involves working with the vendors to evaluate the effectiveness of existing controls, recommending improvements, and developing risk management frameworks to minimize potential compliance breaches.
• Compliance Monitoring and Reporting: Establishing monitoring mechanisms to track compliance with laws, regulations, and internal policies. This includes designing and implementing compliance audit programs, conducting regular compliance reviews, and generating reports to communicate compliance status to management and relevant stakeholders.
• Compliance Communication and Stakeholder Management: Establishing effective channels of communication to promote compliance awareness and address compliance-related concerns within the organization. This includes collaborating with internal stakeholders, such as senior management, legal teams, and employees, as well as external stakeholders, such as regulatory bodies and auditors.
• Compliance Audits and Assessments: Coordinating and facilitating internal and external compliance audits and assessments to evaluate the effectiveness of compliance programs and identify areas for improvement. This includes addressing audit findings, implementing corrective actions, and ensuring timely resolution of compliance issues.

Qualification and Experience:

• Approved member of Institute of Company Secretaries of India (ICSI).
• Should hold 6-7 years of experience within the same field.
• Strong communication and drafting skills
• Team player & should be able to drive tasks independently.

The Job responsibilities of the candidate shall include but not limited to the Job Description & to perform any other tasks/functions as required by the Company.