Admin Executive R&I

As an Admin assistant, your main responsibilities are:

• Overall Budget coordination & follow up with different departments.
• To handle entire process of purchase order management including, Quotation, purchase order placement timely delivery/services & GR payment processing.
• Ensure all best practices of purchasing to be followed including PO compliance.
• Communicate and Submit employee and office expenses reports and reimbursement requests to head office.
• To check & prepare all outbound invoices. The consignment pickup & delivery to be monitored.
• Vendor registration
• Follow up for AMC visits
• To ensure on time payments by monitoring invoice processing, GR , invoice booking.
• Greet and assist Visitors and Vendors while visiting.
• Assist in onboarding new employees.
• Maintain and organize office files, documents, and records like Safety, Quality Training Records, Gate Pass, etc.
• Order and maintain office supplies and equipment like blank papers, stationary items, printer cartridges etc.
• Organize, file, and retrieve documents and records as needed
• Ensure the confidentiality and security of sensitive information
• Preparing Acknowledge Letters for sending Materials/Equipment on Returnable Gate Pass
• Set up and prepare meeting rooms for Townhalls, Off-site, Team Building Events, Mancom Visits etc.
• Coordinate and plan company events and functions in Bangalore by coordination with R&I Mumbai HR team.
• Organize celebrations of Bangalore Team members by arranging cakes and cookies.
• Co-ordinate and Arrange travel itineraries like cab/car, accommodations, and transportation for employees vising R&I Mumbai for internal/External trainings.
• Calendar management of Head of Advance Research

To succeed in this position, you have:

You have :

• Excellent communication skills
• Open mindset and flexible to work with people from diverse cultural backgrounds.