Senior Executive- Administration & Facilities

Job Summary :

The Senior Facilities Executive will be responsible for overseeing key aspects of facilities management, including housekeeping, cafeteria, hygiene standards, events and travel coordination, MIS reporting and basic stakeholder management.

Key Responsibilities:

Housekeeping Management:
Supervise daily housekeeping activities to uphold the organization s cleanliness and hygiene standards.
Oversee housekeeping teams and vendors, ensuring cleanliness across offices, restrooms, and meeting spaces & common areas.
Conduct regular inspections and audits to identify areas for improvement and ensure high standards are consistently maintained.

Cafeteria Management:
Collect, analyze, and respond to cafeteria food feedback to ensure employee satisfaction.
Collaborate with food vendors to address issues and enhance service quality based on feedback.
Ensure strict adherence to hygiene and food safety standards in the cafeteria, including conducting regular audits.
Conduct regular hygiene inspections, especially in high-traffic areas, restrooms, and the cafeteria.
Stay updated on health and safety regulations and enforce compliance to create a safe environment. Events & Travel Desk Management:
Coordinate events and travel arrangements for employees, including transportation and accommodation, according to company policies.
Liaise with vendors to provide cost-effective solutions and address any issues promptly.
Ensure a seamless and efficient experience for employees.

ISO Audits and Compliance (ISO 27001, 14001, and 45001):
Lead and participate in internal and external ISO audits, ensuring compliance with ISO 27001 (Information Security), 14001 (Environmental Management), and 45001 (Occupational Health and Safety) standards.
Conduct periodic assessments and identify areas requiring improvements in accordance with ISO requirements.
Work with relevant departments to implement corrective actions and maintain ISO certification standards.

Conducting ISO awareness sessions to contract staff & coordinating for QRT, ERT, CFT meetings.

Facilities Business Meetings and Issue Resolution:
Conduct regular facilities business meetings to discuss and resolve facilities-related issues.
Present reports, track key metrics, and develop action plans to address concerns raised by management or employees.
Communicate effectively with stakeholders to align on facilities priorities and improvements.

Reporting and Documentation:
Prepare detailed reports on facilities operations, feedback, audits, and incident resolutions.
Maintain comprehensive documentation related to housekeeping schedules, food feedback, hygiene inspections, and events/travel desk activities.
Ensure all facilities operations align with organizational policies and ISO standards.

Requirements:
Education: Any Bachelor s degree, Business Administration, or a related field.
Experience: Minimum 4-6 years of experience in facilities management, preferably with exposure to ISO 27001, 14001, and 45001 audits.
Technical Skills: Proficiency in MS Office and experience with facilities management software; knowledge of ISO audit processes and standards.
Soft Skills: Excellent communication and organizational with a strong customer-service orientation.
Attention to Detail: Ability to conduct thorough inspections, monitor hygiene and safety standards, follow up on feedback, follow up with departments to close audits observation.