2 Administration and Facilities Manager Jobs

Key Responsibilities:

Manage complete administration activities on pan India basis.

Manage the head office facility & its maintenance

Manage the fleet of vehicles pan India

Obtain quotes for procuring goods and services

Monitor and procure packing material and other stock pan India

Manage the company assets pan India

Manage rental contracts and agreements

Oversee legal, statutory and emergency matters.

Monitor ISO/FAIM documents

Maintain and Track reminder tool

Ensure seamless operations by optimizing resource allocation and utilization.

Collaborate with cross-functional teams to support operational needs.

Manage vendor relationships

Implement and uphold company policies and procedures across all locations.

Develop and implement processes to enhance administrative efficiency and cost-effectiveness.

Enforce health and safety protocols across all facilities to ensure a secure working environment.

Stay updated on relevant regulations and guidelines to ensure compliance.

Prepare and manage budgets for facility management, assets, and administrative functions.

Monitor expenses and identify cost-saving opportunities.

Send periodic reports as required

Handle other tasks which are assigned

Skills to possess

Proficiency in using facility management software and tools.

Knowledge of health and safety regulations and compliance standards.

Effective communication skills, both written and verbal.

Budget management skills to optimize resource allocation.

Attention to detail and a commitment to maintaining high standards.

Positive approach, capable of working in a challenging environment and the ability to creatively solve problems

Excellent leadership and interpersonal skills to manage or work with a team

Should have a solution oriented approach to problem solving and decision-making

Should multitask, set priorities, manage timelines, and meet strict deadlines

Should have a proven track record of leading admin and facility functions to a high standard.

Knowledge and experience of introducing new ideas to improve admin and facility activities

Candidate will EMS awareness/knowledge preferred