Admin Executive

Requirement Name: Regional Admin Executiv

Location: Surat

Experience: 3+ Years

Job Description:

Stock Inventory

1 Inventory stock details to be maintained at regional level

2 Follow up with the operation team to confirm the required material is received.

3 Share the physical stock available at Regions to HO ADMIN team.

Consumables & Housekeeping material

1 Inventory stock details to be maintained at regional level

2 Share the physical stock available at Region to HO admin team.

3 Keep track of material usage in the premises so that timely procurement can be done.

Electricity Bills

1 To maintain the updated tracker of electricity bills for region

2 To process EB with coordination of HO team

3 Water bill to be verified & shared with HO Admin team for payment

4 To maintain the records of electricity payments

Admin Facility

1 Taking care of all cleaning in the premises like washrooms, passage area, racks & docks

2 Taking care all maintenance issues.

3 Upkeep & maintenance of facility within region

4 Control on all electrical gadgets used within your region like DG, electrical panel, electrical points, lights, UPS, stabilizers

5 Stationery & Logistics material requisition of your region

Property Management and Rent Agreements

1 Scouting New property

2 Consolidating the data of all office agreements region & State wise with details like agreement

made on date, expiry date, monthly rent.

3 Making contracts with all existing & new owners.

4 Updating all the agreements & contracts on monthly basis in MIS format

Maintain registers

1 Consumables, Housekeeping & Stationery registers, log books for diesel usage for generators. Vendor Bills

1 Ensure timely vendor bill submission, checking, supporting on agreed rates and forward to HO with sign of location in charge for payments.

2 Keep records of all invoices, POs, transporters, LRs, Electricity & utility bills.

Miscellaneous activities

1 Admin team will ensure all necessary arrangement for festivals or occasions post location in charge approval

* Any Activity/ Task other than the above may be assigned to you depending upon the

circumstances arising at local level

Skill Sets -

Good at getting things done in a rapid manner

Sound knowledge of Microsoft Office

Qualification - Any Graduate