Accounts Executive

Key Responsibilities:

1. Accounts Payable (AP):

• Invoice Verification & Processing: Ensure timely and accurate processing of vendor invoices, including matching them with purchase orders and delivery receipts.
• Payment Processing: Manage payments to vendors and ensure that payments are made on time, in line with payment terms. This includes preparing payment schedules and managing payment runs.
• Vendor Reconciliation: Regularly reconcile vendor accounts to ensure that all outstanding balances are correct and resolve any discrepancies with suppliers.

2. ERP System Management:

• ERP Data Entry: Accurately input all financial data into the ERP system (such as SAP, Oracle, or other industry-specific ERP platforms) to maintain the integrity of financial records.
• Reporting: Generate various financial reports from the ERP system, including vendor aging reports, payment status, and transaction details.
• System Updates: Ensure that all system entries are up-to-date, including adding new suppliers, updating payment terms, and adjusting GL codes as needed.

3. Invoice Processing:

• Invoice Review: Review and verify all incoming invoices for correct coding, approvals, and compliance with company policies before they are entered into the system.
• Tax Calculation: Ensure that tax calculations (e.g., GST) on invoices are accurate and in line with the latest tax laws.
• Timely Payments: Ensure that all invoices are paid within the agreed-upon terms to maintain good supplier relationships and avoid penalties.

4. TDS Return Preparation:

• TDS Computation: Calculate Tax Deducted at Source (TDS) on payments made to vendors, contractors, or employees based on applicable tax rates.
• TDS Filings: Prepare and file quarterly TDS returns (Form 24Q, 26Q, etc.) within the deadlines prescribed by the Income Tax Department.
• TDS Certificates: Generate and issue TDS certificates (Form 16/16A) to vendors/contractors.
• Reconciliation: Ensure that TDS deductions are reconciled with the tax authorities records and resolve any discrepancies.

5. GST Compliance:

• GST Returns Filing: Prepare and file monthly/quarterly GST returns (GSTR-1, GSTR-3B) in compliance with Indian GST laws.
• Input Tax Credit (ITC) Reconciliation: Reconcile GST input tax credit with vendor invoices and the GST returns filed.
• GST Audit Support: Provide required data and documentation during GST audits and liaise with tax authorities when needed.
• Tax Planning: Support the accounting team in managing GST compliance and tax planning strategies.

6. Bank Reconciliation:

• Daily Reconciliation: Perform daily/weekly bank reconciliations to ensure that all transactions (deposits, withdrawals, charges, etc.) are accurately recorded in the system.
• Issue Resolution: Investigate and resolve discrepancies between bank statements and internal records.
• Cash Flow Monitoring: Monitor the cash flow regularly to ensure that the company maintains adequate liquidity for operational needs.

Skills and Knowledge Required:

• Tally: Proficient in using Tally for day-to-day accounting, invoicing, payment processing, and financial reporting.
• ERP Systems: Strong knowledge of working with ERP systems (SAP, Oracle, or others) for managing accounts payable, vendor management, and generating reports.
• GST Knowledge: In-depth understanding of GST laws, including invoicing, input tax credit, and filing returns.
• TDS Compliance: Proficiency in calculating TDS, filing TDS returns, and issuing TDS certificates.
• Bank Reconciliation: Ability to perform regular reconciliations and resolve discrepancies quickly.
• Excel: Advanced Excel skills for managing large volumes of financial data, creating reports, and performing complex calculations.
• Communication Skills: Effective communication for liaising with vendors, internal teams, and external auditors.

Experience:

• 3-4 years of experience in an accounting or finance role, particularly in accounts payable, GST, and TDS management.
• Familiarity with invoice processing, ERP systems, and bank reconciliation is essential for ensuring smooth operations and timely reporting.

Additional Responsibilities (Optional):

• Vendor Management: Maintaining a good relationship with vendors and resolving issues related to payments, taxes, or discrepancies.
• Internal Audits: Assisting with internal audits by ensuring that all financial records are properly maintained and are in compliance with company policies and regulations.
• Financial Reporting: Providing insights into accounts payable, cash flow, and tax-related reports to management.

Key Soft Skills:

• Attention to Detail: Accuracy in data entry, invoice processing, and reconciliation tasks.
• Problem-Solving: Resolving discrepancies, payment issues, and system errors efficiently.
• Time Management: Ability to handle multiple tasks and meet deadlines, especially during month-end or year-end activities.

Perks and benefits.

1- Medical Insurance

2- Paid Leaves.

Note- This profile demands Male candidates, If you meet the qualifications and are interested in this opportunity, please send your updated CV to the undersigned.

Contact Details:

Mr Aditya Pisal

+91 9967262158

aditya.pisal@aaravglobal.in