Facility Manager

Designation: Facility Manager

Office Location: Gurugram

Position description:

About the Company

91springboard is a vibrant coworking community created for startups, freelancers and business owners with a startup mindset.We are dedicated to making work-life easy and fun while playing an integral role in helping organizations grow. We providecoworking spaces with 24X7 office-infrastructure support, key service providers, knowledge sharing & collaboration, networkingand a free-spirited culture that breeds innovation. 91springboard is the largest coworking space in the country with 22 officesacross 9 cities, adding 7 more offices by mid-2019.

About the Position

We are looking for a progressive, dynamic and solutions-oriented facilities professional with expertise in Facilities Managementand General Administration. The right candidate would have a strong customer focus and would be skilled at ensuring that theoffice facilities including cleaning, upkeep and maintenance, health, hygiene etc. are maintained at the highest levels.

He/ She will have experience in independently leading a team of Supervisors and staff, managing large corporate offices/spaces.The Facilities Manager will be part of the operations team and report to the Regional Facilities Manager.

Roles and Responsibilities

The right candidate will be responsible for independently maintaining the entire facilities of the hub. They will manage a team of janitors, technicians and security guards to ensure high levels of upkeep and maintenance of the office space. The scope of responsibilities will be:

Soft Services:

• Ensure quality Service delivery through vendors as per agreed SLA on outsourced services of housekeeping, cafeteria and pest control
• Compliance- ensuring compliance with municipal regulations, labour regulations, ESI, PF etc.
• Compliance: Ensure 91s meets the compliance standards as per law at all hubs in the zone.- For 91s: Meet local Fire, Health & Food Safety regulations - For Vendors: Labor Compliance, Safety Compliances
• Documentation- Manage standard records and documents for the facility, inventory and visitors
• Liaison Managing relationships with the landlord, municipal authorities, fire, labour and other statutory bodies
• Procurement- Work with the procurement team & manage supply and inventory of consumables, housekeeping materials ,stationery, billing, invoicing, payments etc.
• Hard Services:
  Technical Services- Supervision of Multi-skilled technicians to ensure maintenance of equipment, implementing AMCs, creatingand ensuring PPM schedules.Experience in handling HVAC systems (Distributed and Central) and Electrical Systems includingPowerBackup, Transformers etc will be an added advantage.
• Security - Manage the security systems, functioning of the Security infrastructure at the hub
• Security Guard Rostering
• Material Movement
• Asset Safety procedures
• Parking
• EHS - Awareness of processes around Fire Safety, Food, Water, Air Quality, Emergency response etc.
• Projects- In case allocated to new hub, partner with setup and design team to deliver the hub in the initial stages.

Requirements :

• Minimum 3 to 8 years experience in Facilities management; IPC/IFM background
• Computer Skills: MS Office, Windows, Basic Networking/IT skills
• Bachelors degree/diploma from a recognized college/university

Personal Traits:

Solutions-oriented, strong sense of ownership, attention to detail, ability to plan ahead, excellent written and spokencommunication skills.

Primary Responsibilities:

Soft Services- Cleaning services, Pest control, Cafeteria management etc. Technical ServicesMaintenance of equipment, AMCs,PPMs etc.