GGIS Atha Interview Questions and Answers

Points to check when receiving an invoice from a vendor

• Verify the accuracy of the invoice details, such as vendor name, address, and contact information

• Check if the invoice matches the purchase order or contract terms

• Ensure the quantities, prices, and calculations are correct

• Validate that the goods or services have been received as stated in the invoice

• Confirm that any applicable taxes or discounts have been applied accurately

• Check for any discrepancies or errors in the invoi...read more

I will ensure the receiving process by implementing strict quality control measures and efficient communication channels.

• Implementing a comprehensive quality control system to ensure that all received goods meet the required standards

• Establishing clear communication channels with suppliers to ensure timely and accurate delivery of goods

• Conducting regular inspections and audits to identify any issues or discrepancies in the receiving process

• Training and educating staff on prop...read more

When material comes for delivery, we check for quality, quantity, and documentation.

• Check the quality of the material to ensure it meets the required standards.

• Verify the quantity of the material matches the order and inspect for any damages.

• Review the documentation such as packing slips, invoices, and certificates of authenticity.

• Ensure the material is properly labeled and identified.

• Check for any special handling or storage requirements.

• Inspect for any discrepancies or inco...read more

GRN stands for Goods Receipt Note. It is a document used to record the receipt of goods into a warehouse or inventory system.

• GRN is an important part of the supply chain management process.

• It is used to verify the quantity and quality of goods received.

• GRN includes details such as the supplier's name, purchase order number, item description, quantity received, and any discrepancies or damages.

• It helps in maintaining accurate inventory records and facilitates the payment proce...read more

Standard temperatures vary depending on the type of goods being transported.

• Different goods have different temperature requirements for storage and transportation.

• Perishable goods like fruits and vegetables require temperatures between 0-10 degrees Celsius.

• Frozen goods like ice cream and frozen meat require temperatures below -18 degrees Celsius.

• Pharmaceutical products often require temperatures between 2-8 degrees Celsius.

• Chemical products may have specific temperature requi...read more

There are several types of invoices used in supply chain management.

• Standard invoice: Used for regular purchases and payments.

• Pro forma invoice: Issued before the actual invoice to provide an estimate of costs.

• Commercial invoice: Used for international shipments to provide customs information.

• Credit memo: Issued to adjust or correct an existing invoice.

• Debit memo: Issued to request additional payment for goods or services.

• Electronic invoice: Sent and received electronically, ...read more

The liquor receiving process involves inspecting and verifying incoming liquor shipments.

• Inspect the shipment for any signs of damage or tampering

• Verify the quantity and quality of the liquor received

• Check the accuracy of the shipment against the purchase order or invoice

• Record the details of the received liquor, including batch numbers and expiration dates

• Ensure proper storage and handling of the liquor

• Update inventory records to reflect the received liquor