Company Secretary

Job Summary:

The Company Secretary will be responsible for ensuring that the company complies with all legal and statutory requirements. The role includes managing the companys governance framework, providing advice to the Board of Directors on legal and compliance matters, and acting as a key liaison between the Board and stakeholders. The Company Secretary is also responsible for maintaining and filing necessary corporate records and reports.

Key Responsibilities:

1. Corporate Governance:

• Ensure the company adheres to statutory requirements as per the Companies Act and other relevant legislation.
• Advise the Board of Directors on corporate governance matters, regulatory and compliance issues.
• Ensure the board is kept up to date on legal and statutory changes and assist with the proper conduct of Board meetings.
• Prepare and circulate meeting agendas, board papers, and minutes of board meetings.
• Maintain corporate records including statutory books, shareholder records, and other documentation.

2. Regulatory Compliance:

• Ensure compliance with securities laws and assist in matters related to company listings and stock exchange requirements (if applicable).
• Monitor changes in relevant laws and regulations and ensure the company is aware of these changes.

3. Stakeholder Management:

• Act as the key liaison between the company's management and its shareholders.
• Manage communication with shareholders, ensuring timely and transparent information flow.

4. Legal Advisory:

• Provide legal advice to the Board and senior management on corporate matters.
• Assist in drafting, reviewing, and managing legal agreements and contracts, ensuring they align with the company's regulatory obligations.

5. Company Records Management:

• Maintain and update statutory registers, including records of shareholders, directors, and any other legally required documentation.
• Ensure that the companys annual filings and reports are submitted accurately and on time.
• Maintain an organized filing system for the company's corporate records and minutes of

meetings.

6. Accounts & Finance:

• Inventory valuation
• Day to day accounting entries
• Ledger reconciliation
• Knowledge of accounts/month closing
• All Finance statutory compliance tracking

Key Requirements:

• Educational Qualification:
• Any bachelors degree.
• Company Secretary (CS) qualification from the Institute of Company Secretaries of India (ICSI) is mandatory.

• Experience:
• 3+ years of experience working as a Company Secretary or in a corporate legal/compliance role.
• Experience in dealing with Board of Directors, shareholders, and regulatory authorities.

• Skills:
• Strong knowledge of corporate laws, governance practices, and securities regulations.
• Excellent written and verbal communication skills.
• Attention to detail, organizational skills, and ability to multitask.

• Desirable:
• Experience in managing public company compliance (for listed companies).
• Knowledge of General Accounts, Taxation and Month closing activity.