Administration Officer

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the worlds largest Maritime Network in more than 70 countries. Wilhelmsen Ship Management, Mumbai is looking for an Administration Officer for its Mumbai Team.

If you have an innate ability to adapt to a dynamic and ever evolving environment, then this is an opportunity you should not miss. If you are energetic, enthusiastic with a high level of drive and determination to handle the overall administrative functioning of the office and this is an opportunity you should not miss.

Enlisted below is the main responsibility for this position:

Main task & responsibilities:

• Rendering administrative service to all business units & coordinating and overseeing all office administration activities
• Ensure adherence to relevant company procedures and policies.
• Ensure Vendor Invoices POs & delivery challans are in place and Invoices processed for payment.
• MIS & Tracking of office Consumables (Stationary/Printing/Pantry/Housekeeping materials) & ensuring optimum utilization.
• Liaising with government and regulatory bodies like Telecom, Electricity Boards, Local government agencies for obtaining necessary sanctions/approvals and ensuring smooth working conditions in the premises & liaison with property tax and water department.
• Ensuring all office related licenses are renewed in time, like Shop & Establishment, Trade, Signboard Licenses.
• All General & Asset Insurance (Movable & Non movable) are renewed in time.
• Maintenance of office equipment & appliance & co-coordinating with vendors for negotiating and executing AMC's- Aircons, Photocopy machines, Pest control, Drinking water dispensers & filters, Fire extinguishers, Elevators.
• Overseeing and supervising transport, cafeteria, Housekeeping & Janitorial, Firefighting, Horticulture activities of the office.
• Handling back-office operations for establishing new systems and processes in the office, including energy conservation methods.
• Ensuring offices cleanliness and infrastructure is in place.
• Keep databases in check and update them regularly.
• Coordinate and participate in office space planning, maintenance and renovations when necessary.
• Co-ordinating & overseeing building security and housekeeping.
• Overseeing overall administrative function of all WSM office locations.
• Overseeing the administrative functions of the administration team/department.

Qualifications

• A graduate from a recognized University, proficient in English with 2 years of administrative experience.

Candidate should be/have:

• Customer Focus
• Action Oriented
• Team Commitment
• Adaptability & Flexibility
• Professionalism