Company Secretary

Company Secretary (Group of Companies)

Location: Vadodara, Gujarat

The Company Secretary for the Group of Companies is responsible for ensuring that the organization complies with statutory and regulatory requirements and maintains high standards of corporate governance across all entities within the group. The role requires proficiency in legal obligations, regulatory frameworks, and governance practices specific to each jurisdiction in which the group operates.

Key Responsibilities:

1. Corporate Governance:

- Advise the Board of Directors and management on corporate governance best practices, ensuring adherence to regulatory frameworks and internal policies across the group.

- Organize and attend Board meetings and General Meetings for all entities, preparing agendas, minutes, and related documentation.

- Monitor and ensure compliance with the provisions of relevant laws and regulations, including company law, securities law, and other applicable statutory requirements.

2. Board & shareholders meetings: Assist in organizing and conducting board meetings,shareholder meetings.prepare meeting agendas,minutes & resolutions.

3. Other secretarial Functions: Handle other secretarial functions, such as maintaining statutory records,issuing notices, & providing general administrative support.

4. Risk Management:

- Identify potential risks associated with corporate governance and compliance matters, advising the Board on mitigation strategies.

- Collaborate with internal departments to develop and implement policies and procedures that promote compliance and risk management throughout the group.

5. Record Keeping:

- Maintain comprehensive corporate records for each entity within the group, ensuring the integrity and confidentiality of sensitive information.

- Oversee the management of contracts, legal documents, and corporate correspondence.

6. Compliance Management:

- Oversee the filing of statutory returns and maintenance of statutory registers for all group companies.

- Ensure timely and accurate compliance with local and international regulations, including tax obligations, employment legislation, and environmental regulations.

- Monitor changes in relevant legislation and the regulatory environment, advising the Board of necessary actions or adjustments.

7. Communication:

- Serve as the point of contact between the Board and shareholders, facilitating effective communication.

- Prepare and distribute shareholder meeting materials, ensuring clear and timely communication of critical issues and decisions.

Qualifications:

- Education: Company Secretary Mandatory.

- Experience: Minimum of 1-3 years of experience in a company secretary or corporate governance role, preferably within a group of companies.(Freshers can also apply)

- Knowledge:In-depth understanding of corporate governance principles, compliance with regulatory requirements, and knowledge of relevant laws and regulations.