Export Documentation Executive

Key Responsibilities :

Preparation of Export Documentation :

Draft and prepare all pre-shipment export documents such as commercial invoices, packing lists, shipping bills, and certificates of origin.

Ensure accurate data entry and maintenance of records in Tally software.

Tally Management:

Generate export invoices and manage export-related accounting entries in Tally.

Maintain accurate financial records related to export transactions.

Coordination with Stakeholders:

Collaborate with sales, logistics, and accounts teams to ensure smooth documentation processes.

Communicate with customers, freight forwarders, and customs agents for timely shipment execution.

Customs and Compliance:

Prepare and verify documents required for customs clearance and ensure compliance with export regulations.

Stay updated with INCOTERMS and ensure adherence to international trade laws.

Shipment Planning and Management:

Coordinate with shipping lines and freight forwarders to finalize bookings and shipment schedules.

Track shipments to ensure timely delivery and resolve any documentation-related issues.

Data Management and Reporting:

Maintain systematic records of all pre-shipment documentation.

Generate periodic reports on shipment status and compliance.

Key Skills and Competencies:

Mandatory: Proficiency in Tally for export-related invoicing and accounting.

Strong understanding of pre-shipment export documentation and procedures.

Knowledge of INCOTERMS and international trade regulations.

Proficiency in MS Office (Word, Excel).

Excellent communication, organizational, and problem-solving skills.

High attention to detail and ability to manage multiple tasks efficiently.