Office Administrator

Role & responsibilities

This is a full-time on-site role for an Office Administrator at VM Modular Solutions Pvt Ltd in Hyderabad. We are looking for a dynamic and organized individual to fill a multifaceted role as an Office Administrator, Front Desk Executive, and Payroll Assistant. This position requires a professional with excellent communication and organizational skills to manage front desk operations, handle incoming calls, perform administrative tasks, and assist in payroll processing.

Office & Facilities Administration

- Manage and organize office operations, facilities and procedures.

- Maintain a clean, organized, and welcoming office environment.

- Handle office supply inventory, order new supplies as needed, and manage vendor relationships.

- Assist in scheduling meetings, coordinating travel arrangements, and maintaining office calendars.

- Support various departments with administrative tasks, such as filing, data entry, and document preparation.

- Assist in preparing and distributing internal communications and reports.

Front Desk Executive

- Greet and welcome visitors with a friendly and professional demeanor.

- Answer and manage incoming calls, providing information or directing calls to appropriate staff members.

- Manage visitor check-in and ensure the front desk area is neat and organized.

- Handle incoming and outgoing mail, courier services, and deliveries.

- Make outbound calls to potential or existing customers for sales, customer service, or marketing purposes.

- Respond to inquiries about products, services, or company information.

- Maintain detailed records of customer interactions and provide feedback to management.

- Achieve daily or weekly calling targets and maintain a high level of customer satisfaction.

Payroll Assistance

- Assist the payroll department in preparing and processing employee payroll.

- Help in updating payroll data, files and ensuring compliance with company policies and legal standards.

Preferred candidate profile

- Education: Bachelors degree in business administration, Human Resources, or a related field preferred.

- Experience: Prior experience in office administration, front desk operations or telecalling is a plus.

- Skills

- Strong verbal and written communication skills.

- Excellent organizational and multitasking abilities.

- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with payroll software.

- Ability to maintain a professional and welcoming demeanor.

- Attention to detail and a high level of accuracy.

- Ability to handle sensitive information with confidentiality.

Additional Attributes

- Strong problem-solving skills and the ability to work independently or as part of a team.

- Customer-focused mindset and the ability to handle inquiries or complaints effectively.

- High level of emotional intelligence and the ability to stay calm under pressure.

Professionalism & Presentation

• Well-groomed and presentable appearance
• Professional and confident body language
• Positive and approachable demeanor

Perks and benefits

- Salary 4.2L per annum (CTC) with increments as per company policy

- Health insurance and other benefits as per company policy.

- Opportunities for professional growth and development.

- A supportive and inclusive work environment.

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