Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Project Overview: The project company has been the leading organization in data collection for over 50 years, offering critical assessment, technology, and data capture solutions globally. At present, a number mergers and acquisitions, have led the company to pivot into a reputed Managed IT Services player. We are seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the financial success of the project while working in a collaborative and supportive environment.

Job Summary: As an Accounts Payable Specialist, you will be responsible for managing the day-to-day accounts payable functions, including processing invoices, reconciling vendor statements, and ensuring timely and accurate payments. The ideal candidate will have a strong working knowledge of NetSuite along with exceptional organizational skills and a keen attention to detail.

Notice Period: Should be no longer than 30 days. Preference will be given to recruits available to join immediately.

Joining: Available to join latest by 20th March 2025. Candidates available to join by 1st to 7th March 2025 will be given preference.

CTC: Rs. 4.5 7.5 LPA. Salary will be commensurate with market standards & previous experience.

Screening & Interview Process will involve short basic tests to evaluate the candidates general aptitude, accounting & domain knowledge, soft skills & comprehension, and MS Excel (Spreadsheet) capability.

Role would be On-Site from Sector V (Salt Lake), Kolkata.

Shift timings would be the night shift, 5:30pm to 2:30am (US Time zone). Candidates unwilling to work the night shift or looking for hybrid & remote roles are not suitable and hence not acceptable.

Key Responsibilities:

• Process vendor invoices accurately and efficiently in NetSuite and Tipalti systems.
• Match purchase orders with invoices and verify pricing, quantities, and terms.
• Reconcile vendor statements and resolve any discrepancies or issues in a timely manner.
• Prepare and process payments to vendors via ACH, wire transfer or check.
• Maintain accurate and up-to-date vendor records in the accounting system.
• Assist with month-end close activities, including accruals and reconciliations.
• Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
• Collaborate with cross-functional teams to ensure compliance with company policies and procedures.
• Assist with special projects and process improvements as needed to enhance efficiency and effectiveness.
• Stay informed about changes in accounting regulations and best practices related to accounts payable processes.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of 4-5 years of accounts payable experience in a fast-paced environment.
• Strong working knowledge of NetSuite required.
• Ability to learn new tech tools to include Tipalti software required.
• Proficiency in Microsoft Excel and other MS Office applications.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Good written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.
• Prior experience with month-end close processes and reconciliations preferred.
• Knowledge of accounting principles and practices.

Good to Haves:

• Proficiency in US GAAP.
• Well-rounded and in-depth knowledge and experience of the overall AP Process in the US consisting of GL Coding of Invoices/Vendors, Vendor Management, Due diligence, Invoice Processing, Payment Processing, Exception Management, 1099s, W9s, ACH Payment Processing, ACH Setup, Vendor Setup etc
• Prior experience in US Accounts Payable.
• Qualified Chartered Financial Analyst or semi qualified CFA.
• Qualified Certified Public Accountant (USA) or semi qualified CPA.
• Qualified Certified Management Accountant (USA) or semi qualified CMA.

What We Offer (Bright Vision Global Solutions Private Limited): Established in 1984, our associated companies have thrived as a dynamic Export and Trading House with a primary focus on textiles and textile intermediaries. Over the years, our journey has traversed diverse business domains. Currently, we are excited to announce opportunities within our young and rapidly growing Outsourced Services (Knowledge, Business & Finance) division, which was inaugurated in early '23. What we offer is a chance to work with an innovative outsourcing outfit that provides customized offshoring opportunities to mid-size and mass market American companies. You will get a chance to be a part of a fast-paced start up environment working with new age tech systems and processes. You will get hands-on experience of working on American Accounting, Finance, Marketing and Knowledge processes along with a fair bit of direct face time with our Western counterparts. We deeply value our HR assets and thrive to help you augment your skill sets, develop new skill sets and achieve a holistic and successful career by providing a much-needed impetus and boost to your overall growth trajectory.