Executive Assistant To Managing Director

Job Description: Executive Assistant

Position Title: Executive Assistant
Experience Required: 2-5 Years
Location: Hyderabad
Employment Type: Full-Time

Role Overview:

We are seeking a dynamic and highly organized Executive Assistant to support the MDs Office & Leadership Team. The ideal candidate will have 2-5 years of experience in executive support and project management. This role requires excellent multitasking skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

Executive Support:

• Manage and coordinate the daily schedules, appointments, and travel arrangements for the MD's office.
• Draft, review, and organize correspondence, reports, presentations, and other documentation.
• Act as the first point of contact for internal and external stakeholders.
• Maintain confidentiality and ensure smooth communication between departments.

Project Management:

• Assist in planning, coordinating, and executing strategic projects.
• Track project milestones, prepare status reports, and ensure deadlines are met.
• Collaborate with cross-functional teams to ensure alignment with organizational goals.
• Identify and mitigate risks in project execution.

Administrative Duties:

• Organize and prepare for meetings, including gathering documents, preparing agendas, and taking minutes.
• Maintain a systematic and accessible filing system for records and documents.
• Monitor and manage the budgets and expenses for the MD’s Office.

Process Improvement:

• Evaluate and improve administrative and operational processes.
• Recommend and implement tools for better efficiency in project management and coordination.

Qualifications and Skills:

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Experience: 2-5 years in an Executive Assistant or similar role, preferably with exposure to project management.
• Technical Skills: Proficiency in Microsoft Office Suite, project management tools (e.g., Asana, Trello), and other collaborative software.
• Key Competencies:
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Analytical mindset with attention to detail.
• Proven ability to handle confidential information with discretion.
• Exceptional interpersonal skills for stakeholder engagement.

What We Offer:

• A dynamic and growth-oriented work environment.
• Opportunities to work closely with senior leadership and contribute to high-impact projects.
• Competitive compensation and benefits package.