Front Office Executive

AddressFront Desk Executive

Experience required: Minimum 1 year, Fresher can also apply
Vacancy: 01
Salary: Fresher: CTC 17500 PM, Experienced: Negotiable
Additional Benefits: Group Health Insurance, In-house Cafeteria, Zero Cost Training.
Qualifications: Graduate/Postgraduate in any stream

Skills & Qualities:
• Excellent verbal and written communication skills
• Clear speech, polite and good manners
• High standard of personal presentation
• The ability to be calm
• Well organized

Key Responsibilities:
• Maintaining the reception area: Keeping the reception area tidy and presentable is essential.
This includes organizing reading material; ensuring furniture is clean and in good condition.
• Greeting and welcoming visitors: Responsible for welcoming all guests, clients, visitors as they
arrive at the office or reception area and coordinate with them to ensure smooth meetings.
• Answering phone calls: Handling incoming phone calls, forwarding calls to the appropriate
individuals or departments, take messages, and provide general information to callers.
• Handling couriers and parcels: Responsible in receiving and distributing couriers or parcels,
making entry in records and ensuring the package reach the right recipients promptly.
• Managing appointments and schedules: Schedule appointments for clients/visitors/conference
room booking and coordinate with staff members to ensure smooth meetings.
• Managing access: Responsible for control the access to the premises, ensuring only authorized
personnel or visitors enter the office.
• Assisting with administrative tasks: Responsible for the administrative duties, such as data
entry, filing, and preparing documents as guided.
• Maintaining Employee Records: Helping to maintain and update employee records and
databases, ensuring accuracy and confidentiality.
• General HR Support: Providing general administrative support to the HR team, such as scheduling
interviews, maintaining meetings, handling inquiries, maintaining hiring and removal
formalities/documentation as guided.

Requirements:
• Proven working experience as a Front Office Executive/Receptionist, preferably in an IT Company
or Hotel Industry.
• Proficient in Microsoft Office applications (MS word and MS excel)
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational and time-management skills.
• Ability to work independently as well as in a team environment.
• Must be able to maintain confidentiality of sensitive information.

Interview Process
• Round 1: H.R. Round: Verbal
• Round 2: Personal Interaction Round: Verbal

Vertex Infosoft Solutions Pvt. Ltd.
Plot I-64, Sector 83-A, IT City, Mohali (Punjab) India.