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Executive cum Office Assistant
Vehere
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Will develop, review, and enhance administrative systems and policies, fostering a great office environment. Responsibilities include managing front office reception and driving key administrative tasks for smooth office operations. We seek someone with a strong sense of ownership, action orientation, and customer focus. Should be positive, approachable, and prioritize peoples needs to boost office productivity. This role will be the central point for all administrative support.
Key Roles and Responsibilities:
- Ensure front office area is neat and presentable and equipped with necessary material.
- Receive and welcome guests.
- Make arrangements for food and refreshments for guests and provide any other assistance to guests as required.
- Answer queries and handle issues received at the front desk.
- Answer incoming calls, relay messages and redirect as necessary.
- Receive and distribute all incoming correspondence and maintain records of receipt.
- Receive packages and materials, manage delivery challans and other receipt documents and maintain records of receipt
- Ensure dispatch and delivery of outgoing correspondence and material and maintain records and documentation related to dispatch
- Manage office supplies of stationary, medicines, food and beverages, pantry supplies, housekeeping equipment etc. and order stock as required
- Coordinate with vendors for office repairs and maintenance and supervise their staff.
- Make arrangements for office events and activities
- Ensure smooth day-to-day facility operations and cleanliness.
- Handle customer helpdesk and record issues.
- Organize office events and maintain files.
- Provide executive assistance to management.
- Arrange travel and accommodation.
- Track daily expenses and generate reports.
- Format internal and external communications.
- Adhere to high quality work standards.
- Responsible for maintaining Confidentiality, Integrity and Availability of Vehere s information assets including business critical information.
Skills and Experience:
- Bachelor s Degree or equivalent experience as an Executive Assistant, Sales Coordinator, Personal Assistant, or similar role with 4-6 years of experience.
- Experience in managing CRM tools like Salesforce.
- Excellent proficiency in MS Office.
- Professional appearance and demeanor.
- Excellent interpersonal skills and pleasing personality
- Strong organizational and time management skills, with the ability to prioritize and handle multiple assignments while meeting deadlines.
- Familiarity with office gadgets and applications, such as e-calendars and copy machines.
- Exceptional verbal and written communication skills.
- High level of discretion and confidentiality.
- Ability to multi-task and handle pressure.
- Problem solving skills.
- Customer orientation.
Employment Type: Full Time, Permanent
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People are getting interviews at Vehere through
People are getting interviews through
(based on 7 Vehere interviews)
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Company Website
29%
28%
14%
29% candidates got the interview through other sources.
Moderate
Confidence
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Moderate Confidence means the data is based on a sufficient number of responses received from the candidates
What people at Vehere are saying
What Vehere employees are saying about work life
based on 86 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Vehere Benefits
Submitted by Company
Employee Development Programs Employee Referral Bonuses Health Insurance Free Food Job Training
Submitted by Employees
View more benefits 
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