Head Projects - Hospitality

Role & responsibilities

Project Planning and Execution:

• Lead all aspects of hotel construction and development, from conceptualization to handover.
• Develop and execute the Project Management Strategy for the Greenfield site, ensuring alignment with the company's overall project & brand strategy.
• Directs all phases of project management including procurement/contracting, initiation, planning, execution, monitoring, controlling and closeout phases of the project. Key focus areas include scope, budget, schedule, quality and risk management.
• Develop detailed project plans, timelines, and budgets in collaboration with the senior management team.
• Monitor the progress of construction activities and ensure that projects are completed within scope and budget.
• Coordinate with architects, engineers, contractors, and designers to achieve desired results in line with the hotel's brand standards.
• Provide leadership and guidance to the project team, fostering a culture of collaboration, accountability, and continuous improvement.

Procurement and Vendor Management:

• Oversee the procurement of materials, furniture, fixtures, and equipment (FF&E) necessary for the project.
• Research, evaluate, and negotiate with suppliers to obtain the best prices and quality for all construction materials and hotel accessories.
• Ensure timely ordering, delivery, and installation of all items required for the project.
• Manage vendor relationships and ensure that contracts and deliverables are met according to agreed terms.

Budget Management:

• Monitor project costs and expenses, and ensure the project stays within the allocated budget.
• Prepare financial reports, forecasting, and resource allocation plans.
• Proactively address any budget overruns and implement cost-saving measures when necessary.

Coordination and Communication:

• Act as the primary point of contact between all stakeholders, including developers, contractors, architects, interior designers, and the hotel operations team.
• Ensure effective communication across all departments to guarantee the seamless integration of construction, interior design, and operational readiness.
• Attend and lead project meetings, providing clear and timely updates to senior management on project progress and challenges.
• Collaborate with internal stakeholders, including the executive team and legal department, to ensure all necessary approvals and documentation are in place.
• Coordinate with the pre-opening team to develop and implement a comprehensive plan for the successful launch of the new hotel.

Quality Control and Compliance:

• Oversee all construction work to ensure that it meets high-quality standards, industry regulations, and hotel brand requirements.
• Conduct regular site inspections to ensure compliance with safety standards and building codes.
• Resolve any technical or logistical issues that arise during the construction phase.

Monitoring trends:

• Keeping an eye on market trends, competitor activity, and customer preferences to identify opportunities for innovation & strategic adjustments.

Contract Management:

• Responsible for accurate, timely, and compliant contract procurement, contract negotiation, contract execution, contract administration, and closeout.
• Contracts include company's agreements, client/vendor agreements, and company /vendor and supplier agreements. Monitors adherence to policies and procedures regarding internal governance and controls.

Risk Management:

• Identify potential/complex project risks, lead constructability reviews, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
• Resolve issues related to delays, vendor disputes, or unforeseen construction challenges, ensuring minimal impact on timelines.

Knowledge of local regulations:

• Having knowledge of local regulations, zoning laws, and building codes related to hotel industry & development.

MIS:

• Conduct regular progress reviews and report updates to senior management, addressing any challenges or deviations from the plan.
• Timely Prepare & submit Project Management Workflow & Tracker to senior management.

Handover and Post-Construction:

• Manage the final inspection process, ensuring that the hotel is ready for operational use.
• Oversee the handover of completed projects to hotel operations, ensuring that all systems, furnishings, and equipment are in place and functioning properly.
• Coordinate post-construction feedback and implement necessary adjustments to meet operational needs.

Preferred candidate profile

• 20+ years of project development & management experience in the construction and development of 5 Star hotels/ Luxury hotel project development or similar large-scale hospitality projects, preferably on Greenfield projects.
• Experience leading pre-construction, construction, and pre-opening activities in the hospitality industry.
• Solid understanding of project management principles, including budgeting, scheduling, and risk management
• Strong negotiation skills with a demonstrated ability to secure favourable terms and conditions for the company.
• Candidate must come from either a Hotel Industry or from a leading upscale project management company.
• Technical Skills: MS Office Suite, Conference Tools (Zoom, MS Teams, WebEx, Google Meet etc.), Data Analytics, Project Management and Reporting Software's Strong understanding of construction processes, procurement procedures, Quality parameters and budget management. Proficiency in project management tools.
• Functional / Domain Skills: Project Management, Contract Terms and Management, Vendor Management, Project Planning & Execution, Project Reporting and Analysis, Managing Technical Services, Financial Acumen, Business Acumen
• Behavioural Skills: Crisp Communication Skills, Excellent Leadership, Team Management, Stakeholder Management, Excellent Interpersonal Skills, Nimble Learning, Critical Thinking, Analytical Skills, Problem Solving, Strategic Thinking, Negotiation Skills, Coaching and Mentoring, Driving Results, Influencing Skills
• Knowledge: Familiarity with luxury hotel industry standards, FF&E procurement, and hospitality design principles.
• Other Skills: Organizational skills. Ability to work under pressure, handle multiple tasks, and meet tight deadlines.