Virtual Assistant ( Receptionist ) ( Remote )

About the Role:

We are looking for a reliable and proactive Virtual Assistant for our USA client, a company in the transportation and logistics industry to support daily administrative and operational tasks. The VA will assist with communication, scheduling, document management, HR support, and more.

Key Responsibilities:

• Reception & Communication: Handle calls, transfer them to the right department, and collect caller info (name, company, reason).
• Email Management: Organize emails, create filters, and ensure timely responses.
• Scheduling: Manage appointments via Google Calendar, including team meetings, interviews, and personal appointments.
• Document & File Management: Create and edit documents in Google Workspace (Docs, Sheets), and maintain employee files.
• HR & Recruiting Support: Post job openings on Indeed, assist with pre-screening applicants, and complete onboarding forms.
• PowerPoint & Presentation Support: Create presentations in Google Slides and Canva.
• Event & Travel Management: Research networking events, and assist with travel arrangements.
• Task Management: Use Google Workspace, Vonage Phone Systems, Alvys and internal communication tools like Google Chat to manage tasks.

Qualifications:

• Minimum 3 years of experience as a Virtual Assistant/Receptionist for an international company, preferably transportation industry.
• Strong communication and organizational skills.
• Experience with Google Workspace, Vonage, Alvys and task management tools.
• Ability to manage multiple tasks with attention to detail.

Shift and schedule

• Night shift
• US shift

Benefits

• Flexible schedule
• Provident Fund
• Work from home