Company Secretary Trainee

Position: Company Secretary Trainee

Role Overview: This role involves supporting the preparation and filing of necessary

documents, managing corporate records, and assisting in various compliance-related tasks to

maintain the companys good standing.

Key Responsibilities:

1. Statutory Document Management:

• Assist in the preparation and timely filing of statutory documents required

• Ensure all corporate filings are accurate and submitted within regulatory deadlines.

• Internal document/data management

2. Board Meeting Organization:

• Support in scheduling and documentation of board meetings.

• Draft minutes of board meetings and maintain comprehensive records.

3. Corporate Records Management:

• Help manage and update corporate records, including shareholder registers and other

essential company filings.

• Ensure proper documentation and maintenance of all company records.

4. Documentation and Reporting:

• Assist in preparing presentations, reports, and various documentation as required.

• Contribute to the preparation of annual reports, company registrations, and compliance

certificates.

5. Policy and Procedure Implementation:

• Support the implementation and monitoring of company policies and procedures.

• Assist in ensuring adherence to company policies and regulatory requirements.

6. Compliance and Audits:

• Aid in preparing for audits and regulatory inspections.

• Conduct research on legal and regulatory issues impacting the company and assist in

analyzing compliance requirements.

7. Regulatory Research and Analysis:

• Perform research on relevant legal and regulatory matters affecting the organization.

• Prepare recommendations based on analysis of compliance requirements and regulatory

changes.

Qualifications: 

• Familiarity with corporate compliance and regulatory requirements.

• CS qualified or pursuing must have cleared CS-Executive (mandatory) in first attempt,

law graduate (desirable).

Preferred Skills:

• Knowledge of Companies’ act 2013 & related rules/regulations.

• Knowledge of MS-office applications.

• PRO-ACTIVE approach, learning mindset, strong organizational skills and attention to

detail.

• Excellent written and verbal communication skills.

• Ability to work effectively under pressure and manage multiple tasks.

• Comfortable working in team environment/coordinate with various departments