Purchase Officer

Role Overview

The Purchase Officer is responsible for sourcing and procuring goods, materials, and services required for the manufacturing process. They ensure that purchases are cost-effective, meet quality standards, and are delivered on time to support production schedules. This role requires strong negotiation skills, market research capabilities, and a keen understanding of supply chain dynamics.

Key Responsibilities

1. Procurement Planning:
• Collaborate with production, inventory, and planning teams to determine procurement needs and schedules.
• Maintain and update a procurement plan aligned with the company's production timelines.
2. Supplier Management:
• Identify, evaluate, and establish relationships with reliable suppliers.
• Negotiate contracts, terms, and pricing to ensure cost-efficiency and quality.
• Monitor supplier performance and resolve issues related to delivery, quality, or pricing.
3. Purchase Order Management:
• Issue purchase orders (POs) based on approved requisitions and maintain accurate records.
• Track and follow up on POs to ensure timely delivery of goods.
4. Cost Control and Budgeting:
• Ensure purchases align with the budgetary constraints.
• Evaluate and implement cost-saving initiatives without compromising quality.
5. Quality Assurance:
• Ensure procured materials meet quality and compliance standards.
• Work closely with quality control teams to address discrepancies or non-conformance issues.
6. Market Research:
• Conduct market analysis to identify new suppliers, trends, and alternative products or materials.
• Stay updated on market conditions, such as price fluctuations and material availability.
7. Documentation and Reporting:
• Maintain comprehensive records of all procurement activities, contracts, and invoices.
• Prepare and submit regular procurement reports, including expenditure analysis and savings achieved.
8. Compliance and Policies:
• Ensure procurement activities comply with company policies and industry regulations.
• Adhere to ethical procurement practices, avoiding conflicts of interest or unethical dealings.
9. Cross-Functional Collaboration:
• Work with other departments, such as production, inventory, and finance, to streamline processes.
• Participate in regular team meetings to discuss and address procurement-related challenges.

Required Qualifications

• Education: Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Experience: 2-5 years of experience in procurement, preferably in a manufacturing environment.
• Skills:
• Strong negotiation and communication skills.
• Proficiency in ERP systems and Microsoft Office Suite.
• Analytical mind-set with attention to detail.
• Ability to handle multiple priorities under tight deadlines.

Key Performance Indicators (KPIs)

• Adherence to procurement budgets.
• Supplier on-time delivery performance.
• Cost savings achieved through negotiations.
• Quality of materials procured.
• Procurement cycle time efficiency.

Preferred Attributes

• Familiarity with materials like brass steel abs chemicals
• Familiarity with manufacturing-specific procurement challenges.
• Proactive problem-solving and risk management abilities.
• Should be proficient in verbal and written communication in English
• Working hours -9-6 pm with 2 Saturdays off.