Accounts Payable Associate

Accounts Payable Associate who can perform Invoice Processing, Vendor Payments, Vendor Statement Reconciliations and Vendor Query activities.

JD: Responsibilities:

Invoice Processing:
Receive and review vendor invoices for accuracy, completeness, and compliance with company policies and procedures.
Code invoices with appropriate account codes and cost centers and obtain necessary approvals for payment.
Enter invoice data into the accounting system accurately and in a timely manner, ensuring proper documentation and record-keeping.
Payment Processing:
Prepare and process payments to vendors, including checks, ACH transfers, and wire transfers, in accordance with payment terms and deadlines.
Reconcile payment batches and verify that all payments have been processed accurately.
Address inquiries from vendors regarding payment status, discrepancies, and payment-related issues promptly and professionally.
Vendor Management:
Maintain vendor accounts and records, including contact information, payment terms, and banking details.
Correspond with vendors to request missing invoices, resolve billing discrepancies, and update account information as needed.
Build and maintain positive relationships with vendors through effective communication and timely resolution of issues.
Month-End Close:
Assist with month-end and year-end closing processes related to accounts payable, including reconciliations and accruals.
Prepare and distribute reports on accounts payable aging, outstanding invoices, and payment status to management as required.
Collaborate with the accounting team to ensure accuracy and completeness of financial records and reports.
Compliance and Controls:
Ensure compliance with company policies, procedures, and accounting standards related to accounts payable processes.
Assist with audits by providing supporting documentation, responding to inquiries, and implementing audit recommendations as needed.
Identify opportunities for process improvements and efficiency gains in accounts payable processes and contribute to their implementation.