Personal Secretary To Managing Director

The opportunity

We are looking for an Executive Assistant to support our Managing Director. You will provide executive support to maintain a high level of leadership.

You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.

How you´ll make an impact

• Main task is to manage professional and personal service support and scheduling for the managers, including agendas, mail, email, calls, travel arrangements, client management, and other related works
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Arrange internal/external events, for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
• Organize team communications and plan events, both internally and offsite
• Perform administrative and management support, such as Minutes of Meetings (MoM), preparation of presentations, spreadsheet creation and maintenance of administration systems
• Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
• Research, compile, verify and analyze information and issue special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow-up

Your background

• Experience in administrative role reporting directly to upper management
• Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
• Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
• Great written and verbal communication skills in English
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Experience developing internal processes and filing systems is also a plus