Stores Executive @ Vibgyor Hennur

School Location: Bengaluru - Hennur [Blessing Garden Layout]

Primary Purpose:

To provide assistance and excellent customer service to the customers (both internal & external) of VIBGYOR and planning, organizing & carrying out the comprehensive stores related functions for the Company (including daily sales/purchases).

Primary Responsibility:

• The prime responsibility of Store Executive is maintaining customer service. The manager needs to be customer focus and understand their pulse.
• The store Executive will need to maintain cash controls at all point in time.
• Keeping track of all purchases and maintaining the store facility
• Greet customers and provide assistance as and when required
• Cleanliness and order in the store need to be maintained at all times.
• It is very important that the correct inventory is maintained
• Check received stock against invoices
• To mark prices on stock
• needs to have an understanding in terms of restocking shelves such that the
• Record prices in the log book
• Receive cash and provide correct change
• Though every register is now moving as a soft copy still there would be a few register that still needs to be maintained
• To keep a balance of cash receipts
• To make timely deposits of cash and reconcile the same.
• To ensure the receipts are printed and are recorded.
• To reconcile bank statements
• Maintain minimum stock as per the requirement.
• Receive indent from respective department and verify the same in terms of the quantity and signature by the authorized signatories.
• Verify the availability of materials in stores as per the indent.
• Pass the entries in the TALLY software, as and when the transactions occur.
• Receive the material and reconcile the same with the purchase order.
• Communicate to the purchase department in case of any discrepancy in the quality or quantity of the materials received from supplier
• Arrange and tag the materials as per the format.
• Verify the stock/materials on a periodic basis.
• Handle POS counter and prepare daily POS collection report
• Timely updation of MIS
• Placing orders towards printing and stationary, Housekeeping, Consumable, Electrical and Consignment items.
• Responsible towards control over Linen's inventory and staff uniforms.
• Receiving the items from suppliers and check the quantity, quality code and expiry date.
• Responsible for preparing the Purchase order and GRN.
• Responsible to enter the issue requisition in the system.
• Responsible to ensure the clearance from security check for all the received items.
• Prepare Gate Pass for Rejected, Consignment and exchanged items.
• Ensure submission of monthly statement of Consignment, Consumable, Linen, Instruments and Equipment to the department in-charge.
• Responsible to check stock of all items and place the orders.
• Obtaining Goods Receipt Note (GRN) and forward the bills to account dept.
• The Stores Assistant is responsible to take care of inter dept material issues of Consumables, Consignment, Printing and Stationery and Linen.
• Submit monthly reports regarding total purchase, issues and current stock status to the Manager.
• The Stores Assistant is responsible to ensure proper co-ordination and good relationship with other Departments.
• Create schedules to ensure adequate and efficient staffing at all times

Desired Qualification: •

Graduate in any discipline

Expected Competencies

• Exceptional sales and operational skills in a customer service environment.
• Team-building and strong problem-solving skills.

Good Liasioning Skills

• Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint and Tally
• Understanding of budgeting, asset management & compliance.