Front Desk Executive cum Admission Counsellor

Qualification: 12th/Graduate + Diploma in Front Office Management/Secretarial Practice.

Responsibilities:

• Handle Principals correspondence via email and mail.
• Sort and screen correspondence for Principal.
• Provide secretarial, clerical and administrative support to the Principal.
• Maintain all confidential files and correspondence.
• Accept and screen Principals telephone calls.
• Send out circulars on behalf of the Principal, if required.
• Create all documentation such as reports, notices, contracts, memos, announcements, bulletins, etc., as may be required by the Principal.
• Create minutes of meetings attended by the Principal.
• Schedule appointments and meetings for the Principal.
• Book conference rooms for the Principal when guests visit.

Handle the logistics for all meetings organized for the Principal.

• Handle correspondence using word processing.
• Website updating.
• Social Media coverage of school events.
• Maintain a well-organized filing system.
• Maintain high standards when managing confidential information, complying with the schools data protection procedures and legal requirements at all times.
• Ensure that cleanliness is maintained in the school office.
• Supervise the functioning of the dormitories.
• Supervise Support Staff in the school office.
• Ensure that all communication to staff from the Principal (notices, emails, face-to-face) is conveyed promptly and accurately.
• Act as a point of contact for communication related to the Principals office.
• Send out communication from the Principal to parents of the students.
• Maintain courteous relations with students, parents and staff members of the school.
• Provide secretarial, clerical and administrative support at school events, e.g. Open Days, School Performances, Sports Day, etc.
• Contribute to schools co-curricular activities as required.
• Handle student admission.
• Support and contribute to creating a safe working environment for students, staff and visitors.
• Participate in the schools disaster management efforts by supporting the Front Office with respect to communication.
• Maintain confidentiality of all information acquired in the course of undertaking duties relating to the school.
• Maintain high professional standards of attendance, punctuality, appearance and conduct.
• Adhere to school policies.
• Undertake any other reasonable duties related to the school and the job from time to time, as required or as requested by the Principal.
• Update knowledge and skills periodically in areas allied to guest relations and administration.
• Undergo First Aid training certification.
• Participate in general training programs as the school may deem fit from time to time.

Prior experience as a secretary or as an office assistant will be preferred.

Desired profile of the candidate:

• Professional and efficient
• Tactful, firm, yet approachable
• Pleasant and warm personality
• High personal standards of integrity and maturity
• Confident and calm, especially in emergency situations
• Willingness to assume responsibility
• Conflict resolution skills
• Positive attitude
• Dependable and reliable
• Self-motivated and enthusiastic to learn
• Flexible and open to change
• Location of Candidate:

Panchgani, Mumbai, Pune

(Accommodation & meals will be provided in the school)