Purchase Officer

jd: Key Responsibilities:
Purchasing and Supplier Management:

Identify and evaluate potential suppliers for materials, goods, and services needed by the company.
Negotiate contracts, pricing, and delivery terms with suppliers to secure the best deals and ensure favorable terms.
Ensure compliance with company purchasing policies and procedures.
Monitor supplier performance, quality, and delivery timelines, addressing any issues or delays promptly.
Maintain positive relationships with suppliers and other vendors to foster long-term partnerships.
Procurement Planning and Stock Management:

Collaborate with internal departments (e.g., production, inventory, finance) to forecast material requirements and establish purchasing schedules.
Review inventory levels regularly and ensure timely ordering to maintain optimal stock levels, avoiding overstocking or shortages.
Ensure that all purchased items meet the company's quality and regulatory standards.
Order Processing and Documentation:

Process purchase orders accurately and in a timely manner, ensuring that they match supplier quotes, contracts, and internal requirements.
Keep track of all purchase orders, ensuring proper documentation and filing for audit and record-keeping purposes.
Maintain accurate records of purchases, prices, and contracts, updating purchasing databases as needed.
Cost Control and Budgeting:

Monitor purchasing costs and work to reduce expenses while maintaining quality standards.
Prepare and manage purchase budgets, analyzing and reporting on spending trends and recommending cost-saving measures.
Ensure compliance with the organization's financial guidelines and procurement policies.
Reporting and Analysis:

Prepare regular reports on procurement activities, including purchase orders, costs, and supplier performance.
Analyze market trends and industry developments to stay informed about price changes and new products.
Problem Resolution:

Address and resolve any issues related to orders, quality, or delivery discrepancies in collaboration with suppliers and internal teams.
Handle returns and exchanges for damaged or incorrect goods in a timely and efficient manner.