Finance Executive

Reporting To: Sr. Accounts Manager

Your primary responsibility will be to oversee and manage the purchase, inventory, and related financial processes to ensure efficient and cost-effective operations. You will work closely with various departments and senior management to achieve our business objectives.

Key Responsibilities and Actions:

1. Deal Calculation:

Based on orders received from the sales team, calculate the margin.

Seek approval from CFO/CEO/GM if the margin falls below 18%.

2. Purchase Orders - Domestic:

Place orders with approved vendors post-CFO approval.

Follow up on order confirmations.

For advance payment cases, obtain CFO approval and arrange payments.

Post-payment, follow up on shipments.

3. Purchase Orders Foreign:

Raise purchase orders to respective Principals based on CFO approval.

Coordinate with CFO for PO submission to Principals and order confirmation.

Coordinate with forwarders for stock pickup, in coordination with the CFO.

Handle customs duty payments for foreign stocks.

4. Complete Purchase Process:

Gather stock requirements from all locations.

Analyze stock requirements with existing inventory and past sales data.

Prepare final stock and equipment requirements for orders.

Manage goods receipt at branches and locally, including document handling and GRN creation.

Handle invoice posting for both domestic and foreign vendors.

Account for expenses related to imports (e.g., freight and C & F agency bills).

Coordinate with the logistics team for timely material pickup and delivery.

5. Inventory:

Conduct physical inventory confirmation at all branches quarterly.

Perform physical verification of inventory in Bangalore.

Prepare disposable stock statements and exceptional stock reports.

Generate stock statements and other reports as needed.

6. MIS Reports:

Generate monthly stock reports.

Prepare monthly sales reports.

Create exceptional stock reports every 15 days.

Assist the Financial Manager in preparing MIS reports.

Review daily open purchase order reports, DC pending reports, and GRN-made bills not booked reports.

7. AMC and Tender Deposits Review:

Identify AMC cases and raise invoices in coordination with branches and the sales team.

Review tender deposits and follow up with relevant parties for expired BG/FDR.

Qualifications: B.COM

Working knowledge of TDS calculations, GST, E-TDS, Preparation and filing of GST returns along with supporting/workings for review.

Maintenance of reconciliation of purchases in books with GSTR-2B/2A

Communicating with clients on call/email for follow ups/queries/issues related to GST compliance

Preferred Male Candidate

Proven experience in purchase management, inventory control, and financial analysis.

Strong knowledge of purchase processes, inventory management, and finance.

Excellent analytical and problem-solving skills.

Proficiency in using MS Office and relevant software.

Strong communication and interpersonal skills.

Ability to work collaboratively with cross-functional teams.