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29 Space Matrix Design Consultants Jobs
Front Office cum Admin Executive | Pune
Space Matrix Design Consultants
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team in Pune. The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area. They should embody a pleasant personality, possess excellent communication skills, and demonstrate exceptional multitasking abilities.
Key Responsibilities :
- Front office management
- Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department.
- Answer and direct incoming calls to the relevant person.
- Receive and sort incoming mail, and prepare outgoing mail for dispatch.
- Perform general clerical duties, such as photocopying, scanning, and faxing.
- Manage office supplies and maintain inventory levels.
- Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
- Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
- Assist with ad hoc administrative duties, as and when required.
- Assist Security, Housekeeping, and managing support staff.
- Vendor Management
- Follow up on Monthly Bills, and Invoices receipts for payment processing.
- Process the Invoices received towards the purchase.
- Attach the supporting documents required and review them.
- Travel & Accommodation
- Assist with travel arrangements and accommodation bookings.
- On request from the user, sourcing the Hotel as per the budget.
- Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.
- Inventory
- Checking stock of all items on a regular interval & update the register.
- Raise indent for purchase of the required items on a monthly/need basis.
- Tracking of requirements on stationery, HK materials, and other consumables.
- Client / Guest Handling.
- Finance Related
- Petty Cash, FC, Invoices Opex & Projects.
- Proven experience in a similar role.
- Ability to multi-task and prioritize tasks effectively.
- Ability to handle All General & Facility Admin Related Activities.
- Attention to detail and problem-solving skills.
- St
Employment Type: Full Time, Permanent
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What Space Matrix Design Consultants employees are saying about work life
based on 122 employees
Flexible timing
Monday to Friday
Within city
Day Shift
Space Matrix Design Consultants Benefits
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