Company Secretary

Role & responsibilities

A) Secretarial & Legal Compliances

1. Doing Secretarial Compliances under the Companies Act, 2013 in respect of all fifty six (56) (which Includes one LLP) Sonalika Group Companies including DRAS Engineering Private Limited.

2. Preparation & in-house fling of secretarial forms/ electronically (e-forms) with the concerned Registrar of Companies in respect of all the Sonalika Group Companies.

3. Preparation of Agenda & maintaining Minutes and Statutory registers of all the said companies.

4. Assist in holding board meetings, committee meetings and shareholders meetings in ITL and other group companies, as per the requirement of Companies Act, 2013.

5. Complying with the provisions of Companies Act, 2013 as amended time to time.

6. Co-ordinate the Statutory and Secretarial Audit of ITL and ICML and prepare the documents for Auditors as per their requirements.

7, Vetting of Balance Sheet of all Sonalika Group Companies including preparation of Notice and Directors' Report.

9. Drafting of MBP-1, DIR R, Unsecured Loan Undertakings and other declarations for further signing by Directors as per the requirement of Companies Act, 2013.

10. Obtaining Digital Signature Certificate (DSC) and Director Identification Number (DIN) of the Directors as per the requirement.

11. Assisting in the formation of new Company / Society etc., as per the requirement.

12. Maintaining complete statutory record as per the provisions of law.

13. Liaisoning with Government Deptts. & appear before the regulatory bodies under the Companies Act, 2013.

14. Issuance of share certificates of Sonalika Group Companies.

15. Striking off the Sonalika Group companies as per the requirement.

B) Agreements

1. Drafting and vetting of all types of Agreements as per the requirement of all the Deptts. of ITL & other group companies including Employment Agreements, Rent Agreements of Offices and Guest Houses, C&F Depot Agreements, NDAs, Related Party Agreements, Security & House Keeping Agencies Agreements etc.

2. Drafting and vetting of Agreements with proposed and existing Strategic/Financial Partners as per the directions of the Management. Doing their legal compliances. PTO

3. Drafting of Affidavits, Power of Attorneys, Authorisations etc., as per the requirement of all the Deptts. of ITL & other group companies.

C) Registration of Brands / Trademarks worldwide

1. Registration of Brands, Trademarks worldwide le., In India and if required, overseas countries as per the requirement of Management time to time & dealing with the concerned Agencies & making payments thereof.

2. Handling the opposition matters as advised by the Trademarks counsels time to time and take action in respect of filing the opposition against the said proposed registrations.

3. Registration of Patents & designs in India.

D) Maintaining of records including Secretarial record

To maintain proper record (whether earlier or existing) in respect of all the Sonalika Group Companies & getting the same signed from the concerned.

E) Special Assignments

1. Any other special assignment as may be given by the Management time to time.

2. Processing the payments to the various service providers such as lawyers, trade mark attorneys, directors' sitting fee, secretarial auditors & practicing CS, Registrar & Share Transfer Agent, national Depositories etc., & taking the Management Approvals thereof.