Assistant - Company Secretary

Key Responsibilities

• Preparing & Conducting board meeting, general meetings, preparing agenda and minutes, Liaising with various statutory bodies.
• All secretarial functions as requires under the Companies Act, Listing Agreement, SEBI LODR Regulations.
• Coordination with ROC, Stock Exchanges and secretarial activities and compliances. Must have good communication skills.
• Liaising with external regulators and advisers, such as lawyers and auditors etc
• Must be having exposure for drafting, vetting of legal documents, agreements, and contracts of the organization.
• Drafting and circulation of Resolutions accordance with Rule and Provisions under Companies Act.
• Maintaining and act as the custodian of statutory registers and secretarial records.
• As per requirement of Companies Act, collecting disclosures, consents etc. from the Directors and submit before the Board.
• Interpretation of Law, Rules, Regulations as well as agreements. Ensuring their enforceability to safeguard the interest of the Company.
• Providing legal advices and make recommendation to Management thereof.
• Co-ordination with Statutory Auditor, Internal Auditor, Stock Exchanges, RTA etc. regarding Secretarial Compliances.
• Co-ordination with Internal Auditor for conducting and concluding Internal Audit Assignment.
• Preparing MIS and/or any other necessary data as required by Statutory Auditor, Internal Auditor or Company as related to Companies Act.
• Preparing and submission of various E-forms for intimation/ approval to ROC/ Central Government on timely manner.
• Manage various compliances through Registrar, Transfer Agent etc. related to Shares of Company. Manage reconciliation of Share Capital and all other tasks related to securities of the Company.
• Manage the Secretarial/ Compliance Audit.
• Assist in developing a corporate and social sustainability framework.
• Liaising and co-ordination with various statutory bodies like Registrar of Companies, NSE, BSE RTA other Government Department etc. regarding secretarial matters
• Liaising with external regulators and advisers such as lawyers, auditors etc. regarding secretarial matters.
• Handling of ROC compliances applicable to company under the Companies Act 1956/2013.
• Preparing Annual Report and Annual Return of the company and filling it with ROC, on timely manner. Preparing Quarterly compliances and filing with stock exchanges.
• Vetting of Legal Documents, Agreements and contracts of the company.
• Any other secretarial work related to the Company
• Above mentioned list is inclusive and not exhaustive so as to have various statutory compliances related to Companies Act & Listing Regulations on timely and efficiently manner.

Qualification:

• Post Qualification experience preferably in any Public /Listed Company as Company Secretary.