Urgent opening || Executive Assistant To CEO || Location Pune

Role & responsibilities

Tasks to be managed

• Calendar Management - Manage and maintain CEOs daily appointments and meeting schedule, coordinating with all necessary stakeholders, keeping track of the time, keeping ready necessary repots or additional attachments required for the meeting.
• Travel Management handle all local, domestic and international travel plans, hotel bookings, logistics arrangements, Visa, currency exchange etc
• Stake holder Management – maintain cordial relations with all internal as well as external stakeholders and play liaison between them and the CEO.
• Documents and Records – To keep all the documents and records like expense reports, Visa documentation etc
• Administrative Tasks –coordination with support staff to arrange for tea/ coffee/ snacks for visitors as required, arranging events like office get togethers. Elegancy and expertise of hosting is required
• Personal Task – maintaining the track of policies, investments etc., coordinating for personal appointments

Responsibilities:

• To maintain the confidentiality of all tasks allocated by CEO
• To take a follow up with respective stake holders proactively on all tasks as directed by the CEO
• To take the reports from the stake holders from all stake holders as directed by the CEO
• Keeping an active list of all contact of the CEO for easy reference
• To be able to support the CEO in all time zones according to his travel plans
• Prompt update on tasks completion, reschedule or cancellation
• Maintain CEO office updated on tech and presentability at all times