Procurement Executive

Job Title: Procurement Executive
Location: Mumbai, Maharashtra, India
Reports To: Admin Head / Operations Head

Company Overview:
Shivam Jewels, established in 1995, is a leading diamond manufacturer and wholesaler with a global presence. Our operations combine modern technology and traditional craftsmanship to deliver excellence in diamonds. We pride ourselves on fostering a dynamic and collaborative work environment.

Job Overview:
The Procurement Executive is responsible for sourcing and purchasing daily office needs, including stationary, kitchen supplies, and other operational materials. This role also involves organizing and procuring decor and other essentials for exhibitions and events. The candidate will ensure cost-effective procurement while maintaining high quality standards and timely delivery.

Key Responsibilities:

• Daily Office Needs Procurement:
• Source and purchase stationery, kitchen supplies, cleaning materials, and other day-to-day requirements.
• Maintain inventory records to ensure adequate stock levels without overstocking.
• Event and Exhibition Support:
• Plan and procure decor, display materials, and other essentials required for exhibitions and events.
• Coordinate with vendors to ensure timely delivery and setup.
• Vendor Management:
• Identify and negotiate with reliable suppliers to get the best value for money.
• Maintain a database of vendors for various categories and ensure strong relationships.
• Budget Management:
• Work within allocated budgets and explore cost-saving opportunities without compromising quality.
• Prepare and present cost analyses for procurement activities.
• Compliance & Documentation:
• Ensure all purchases comply with company policies and regulatory requirements.
• Maintain detailed records of purchase orders, receipts, and invoices.
• Problem-Solving:
• Address and resolve any issues related to supplier deliveries, product quality, or delays.
• Reporting:
• Provide regular procurement status reports to the Office Manager or relevant stakeholders.

Key Requirements:

• Skills:
• Strong negotiation and communication skills.
• Proficiency in MS Office Suite and inventory management tools.
• Excellent organizational and multitasking abilities.
• Key Competencies:
• Attention to detail and proactive approach.
• Ability to handle multiple priorities and meet deadlines.
• Problem-solving mindset and adaptability.

Preferred Qualifications:

• Experience in procurement for office operations and event management.
• Familiarity with vendor networks in Mumbai.