Executive Assistant

1.
Calendar Management: Coordinate and manage complex schedules for Dean/Senior Academicians,
including arranging meetings, appointments, and travel itineraries. Provide
administrative support to faculty members, including scheduling meetings,
coordinating for conferences or research trips, and assisting with grant
applications or research projects.

2.
Communication: Serve as the primary point of contact for internal and external
stakeholders, managing correspondence and responding to inquiries promptly and
professionally.

3.
Administrative Support: Provide comprehensive administrative support, including drafting correspondence,
preparing presentations, and maintaining accurate records and files.

4.
Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-up on action
items to facilitate efficient decision-making and communication among team
members.

5.
Project Management: Assist with special projects and initiatives as assigned, coordinating
cross-functional teams and ensuring deadlines are met.

6.
Confidentiality: Handle sensitive information with discretion and confidentiality,
maintaining the highest level of professionalism at all times.

7.
Financial Management: Assist with budget management, including tracking expenses, processing
invoices, and reconciling accounts as needed.

8.
Event Planning: Coordinate logistics for university events, meetings, and conferences,
including venue selection, catering arrangements, and guest accommodations.

9.
Technology Proficiency: Proficient in using office software and technology tools, including
Microsoft Office suite, Google Workspace, and project management software.

10.
Student Support: Assist in student-related matters, such as
coordinating student appointments with senior executives, managing student
inquiries, and providing information about university policies and procedures.

11.
Facilities Management: Assist in facilities-related matters, such as
coordinating office moves, maintenance requests, and space planning
initiatives.

12.
Ad Hoc Support: Provide additional support and assistance to seniors and other team
members as required, demonstrating flexibility and willingness to adapt to
changing priorities.