Payables Specialist

Job Summary

The Payables Specialist ensures timely and accurate processing of one or more of the following: vendor invoices, expense reports, and related accounting entries.

In addition, the position is responsible for the maintenance and accuracy of department work papers, ensuring they are kept consistent with Firm accounting policies.

This position will also answer basic AP and expense report related questions from various users in the organization.

Essential Duties

Daily accounts payable processing:

• Receive, review, and enter vendor invoices in accordance with policy guidelines.
• Review statements from vendors and initiate set up of new vendors.

Expense report processing:

• Review and approve expense reports in accordance with Travel and Expense Reimbursement Policy.
• Communicate with employees when expenses are not compliant with firm policy.

National position only: payables transactional processing duties may include but are not limited to:

• Processes Accounts Payable (AP) payments (checks) utilizing the Firm's AP software Program
• Load AP invoice data to Firm's AP software program via an electronic spreadsheet

General ledger transactional processing duties may include but are not limited to:

• Process journal entries, both manual and electronic for monthly ledger close process.
• Maintain department work papers; ensuring accuracy and consistency with Firm accounting policies.

EDUCATION/ CERTIFICATIONS

• Associates degree or equivalent experience - Required Accounting, Finance or Business major - Preferred

TECHNICAL SKILLS

• Basic understanding of computers and computer systems - Required Ability to operate a computer keyboard and mouse along with a ten key calculator - Required
• Proficient in Microsoft Office - Required
• Ability to work within a team atmosphere - Required.

EXPERIENCE

• 1-2 years relevant experience - Required Previous experience with use tax laws - Preferred
• Previous experience with Accounts Payable software systems - Preferred.