Hr And Administration Manager

We are looking for an experienced HR and Admin Manager to oversee all aspects of human resources and administrative functions within the organization. The ideal candidate will have expertise in recruitment, payroll management, employee engagement, and office administration. The HR and Admin Manager will ensure smooth daily operations, enhance employee satisfaction, and maintain compliance with legal and company policies.

Key Responsibilities:

• Hiring, Recruitment, and Onboarding:
• Post job openings on various job portals and company website.
• Screen, interview, and select candidates in coordination with department heads.
• Oversee the onboarding process, including providing necessary training (KT) to new hires.
• Ensure all hiring procedures are conducted in line with company policies and labor laws.
• Employee Records:
• Maintain up-to-date and accurate employee records, both digital and physical.
• Ensure compliance with labor laws, including documentation related to employee contracts, benefits, and disciplinary actions.
• Payroll and Compliance:
• Process monthly payroll, including employee deductions, overtime, and benefits.
• Manage employee benefits programs, including insurance, leave, and retirement schemes.
• Ensure compliance with tax regulations and statutory benefits.
• Stay updated on local labor laws and statutory requirements to ensure organizational compliance.
• Employee Engagement:
• Plan and execute employee engagement activities such as team-building events, celebrations, and recognition programs to boost morale and foster a positive work environment.
• Organize employee feedback sessions and surveys to assess employee satisfaction.
• Policy Development and Monitoring:
• Develop and implement company policies to support business objectives and ensure consistency.
• Regularly review and update policies to meet the evolving needs of the business and labor laws.
• Ensure proper communication and training on policy changes to all employees.
• Office Management:
• Oversee the smooth daily operation of the office, including managing office equipment, utilities, and workspace organization.
• Ensure health, safety, and hygiene standards are maintained across office spaces.
• Coordinate with facilities management to address office-related issues or concerns.
• Vendor Coordination:
• Manage relationships with office vendors, service providers, and suppliers, including negotiating contracts and service agreements.
• Ensure timely procurement and availability of office supplies.
• Track and manage office maintenance schedules and ensure service agreements are adhered to.
• Record Keeping:
• Maintain and organize office documents and databases for easy retrieval and secure storage.
• Ensure compliance with data protection and confidentiality standards for all employee and company records.
• Team Support:
• Assist other departments with administrative support, including scheduling meetings, preparing reports, and handling travel arrangements.
• Coordinate cross-departmental communication and activities to ensure smooth operations.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum of 5 years of experience in HR and administrative management roles.
• Strong knowledge of labor laws and compliance standards.
• Excellent communication, interpersonal, and organizational skills.
• Proficient in MS Office Suite (Excel, Word, PowerPoint) and HR management software.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and ability to work under pressure.

Skills and Competencies:

• Team management and leadership skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent interpersonal and conflict resolution abilities.
• High level of initiative, with the ability to work independently and as part of a team.
• Proactive and solutions-oriented approach to challenges.

Additional Requirements:

• Previous experience in a similar role preferred.
• Knowledge of HR best practices and administrative processes.
• Ability to maintain a positive and supportive work environment.