Executive Assistant To Chief Business Officer - Automotive - IIM/ISB/MDI/FMS (2-4 yrs)

Job Description: EA to CBO

- The Executive Assistant would be responsible for end to end project management, business analysis & executive administrative assistance to the CBO and would be involved in crucial, strategic data gathering, preparing important reports, gleaning insights from the data, making dashboards, pitch decks, & presentations, scheduling and managing meetings & catch ups (on-site, and virtual) spanning across factory, R&D, CDMM, SSU teams, CBO's time & overseeing some of his event management, market research, calendar management (in collaboration with his Secretary), and complete management of all crucial/special tasks s/he is expected to accomplish.

- This position will handle multiple tasks in a fast-paced professional work environment that demands excellent in-depth problem solving, business acumen, fantastic organizational and communication skills.

- The incumbent would demonstrate the ability to drive results in an ambiguous environment, with a high level of attention to detail. This role is for you, if you can carry out strategic tasks every day in which you would strongly contribute, learn, build, and be challenged. The role requires superior attention to detail, great organizational skills, and ability to find solutions to problems, juggle multiple requests, and identify ways to drive efficiency. This is a hands-on role, the ideal candidate must be a self-starter willing to "roll up their sleeves," think and move fast, dive deep, and get things done. Anticipating and planning for changes, and the ability to stay organized while helping senior management get crucial knowledge & get better organized are critical skills.

- A high level of integrity and discretion in handling information as well as professionalism in dealing with senior executives is important for this role. A good sense of humour is a plus, as is flexibility and the ability to change direction at a moment's notice. The successful candidate would possess the skills to react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture (unless asked otherwise), and proactively solve complex problems.

Responsibilities:

- Provide day-to-day strategic support to the CBO which includes the preparation and routing of reports, documents, emails, presentation decks, ad hoc data requests, dashboards, etc.

- Work on special projects as requested, requiring a high level of project management & execution that might require establishing new connections or figuring best practices in making inroads wherever required to collect data, opinions, understanding current scenarios, data mining, estimation & presentation of facts, data analysis, gleaning insights, etc.

- For various assigned deliverables, collect requisite data, build data models, derive insights, present findings, collect takeaways, iterate & repeat if requested.

- Ability to exercise independent & proactive decision-making, working in a manner that displays a highly adaptable work style, & especially open in expecting, accepting & implementing feedback and direction.

- Gathering data of projected deliverables versus actuals & presenting dashboards & findings.

- Must be able to juggle a number of competing tasks and work well under pressure and a sometimes-stressful environment. Must be able to identify department and company priorities and anticipate needs in adjusting priorities and scheduling to meet such priorities.

- Interaction within the company ranks involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information.

- Scheduling Global and important meetings with the help of secretary.

- Handle confidential documents ensuring they remain secure.

- Maintain electronic and hard copy records ensuring information is organized and easily accessible.

Support functional Dashboard activities for the CBO.

Profile Sketch:

- Looking at Tier 1 B-school MBAs with 2 - 3 years of experience in Consulting/operations/program management with high-level strategic problem solving capabilities.

Designation:

Executive Assistant to CBO