Home
Communities
Companies
- Companies
  
  Discover best places to work
- Compare Companies
  
  Compare & find best workplace
- Add Office Photos
  
  Bring your workplace to life
- Add Company Benefits
  
  Highlight your company's perks
Reviews
- Company reviews
  
  Read reviews for 6L+ companies
- Write a review
  
  Rate your former or current company
Salaries
- Browse salaries
  
  Discover salaries for 6L+ companies
- Salary calculator
  
  Calculate your take home salary
- Are you paid fairly?
  
  Check your market value
- Share your salary
  
  Help other jobseekers
Interviews
- Company interviews
  
  Read interviews for 40K+ companies
- Campus placements
  
  Interviews questions for 1K+ colleges
- Share interview questions
  
  Contribute your interview questions
Jobs
Awards

RATE NOW!
- ABECA 2025
  
  RATE NOW!
  
  AmbitionBox Employee Choice Awards - 4th Edition
- ABECA 2024
  
  AmbitionBox Employee Choice Awards - 3rd Edition
- AmbitionBox Best Places to Work 2022
  
  2nd Edition
- AmbitionBox Best Places to Work 2021
  
  1st Edition

Add office photos

Employer? Claim Account for FREE

Regeneron Pharmaceuticals

Compare

4.2

based on 5 Reviews

4 Regeneron Pharmaceuticals Jobs

Site Office Manager

Regeneron

4.2

based on 5 Reviews

3-6 years

Bangalore / Bengaluru

1 vacancy

Site Office Manager

Regeneron Pharmaceuticals

posted 16d ago

Job Role Insights

Flexible timing

Key skills for the job

Event Management Healthcare Operations Procurement EHS CCTV Monitoring

+ 4 more

Job Description

Regeneron is founded on the belief that the right idea, combined with the right team, can lead to significant transformations. Our growing global network is dedicated to inventing, developing, and commercializing medicines that change lives for those with serious diseases. In doing so, we are pioneering innovative approaches to science, manufacturing, and commercialization, as well as redefining our understanding of health.

Site Office Manager- Coordinates overall office operations by ensuring a well-managed business environment and providing support, enabling employees to work efficiently and safely. This includes leading resources, maintaining facilities, and addressing any logistical needs that affect workplace productivity and safety. Liaises with and supports various departments and teams in Regeneron India and globally (HR, Facilities, IT Equipment, Real Estate, EHS, Accounting, Procurement, Communications, etc.) to complete tasks. By leading administrative staff, optimizing workflows, and implementing industry standard processes, they will play a crucial role in improving productivity, reducing operational costs, and maintaining compliance with company policies and regulatory requirements, along with vendor management.

In this role typical day might include performing the following:

Key customers: Provide support to the Site Head, all Regeneron India employees, guests/customers visiting the facility, and those working on office-related projects as needed.
Vendor management / purchase orders: Collaborate with the Strategic Sourcing & Procurement team to raise requisitions. Handle relationships with vendors, service providers, and landlords. Oversee vendor onboarding, including agreements and confidentiality documents, and assist with invoice processing.
Procurement: Key tasks include obtaining quotations from multiple suppliers, negotiate prices to achieve cost savings, and ensure clear understanding of product requirements.
Health & Safety: In collaboration with the EHS, review and update health and safety policies, ensuring compliance. Act as the Office First Aid and Fire Safety representative, and address employees health and safety needs.
Facilities Projects : Oversee office space management, refurbishments, and layout adjustments to ensure a suitable work environment.
Office Inventory: Co-ordinate, manage and order all office supplies with approval from the Site Head. Manage office inventories. Managing pantry stock effectively involves organizing, tracking, and replenishing supplies to ensure that all vital items are available and in good condition.
New joiners and leavers: Facilitate the induction of new employees, including equipment provision, and manage equipment retrieval from leavers, etc.
IT Equipment: Ensure IT assets stock are maintained and updated timely, along with issuance of IT assets and ensuring employee IT queries are resolved via IT ticket and handled locally in the India office. Management of IT asset tag and maintaining the AMC of all equipment is required.
Administrative support: Organize and maintain data in spreadsheets; generate reports; organize paperwork; and other related administrative duties as the need arises. Provide technical and logistical support for all administrative activities.
Finance: Prepare budgets and supervise against actuals for all operational and administrative expenses.
Record management: Manages procedures for retention, protection, retrieval, transfer, and disposal of records.
Travel and expenses: Support international and domestic travel bookings for India employees including visa applications and guidance around travel related expenses. Also, manage global visits to India.
Event management: Plan, coordinate, and execute office events, including meetings, conferences, workshops, team-building activities, and corporate functions. Collaborate with relevant CoEs (Center of Excellence) wherever vital.
Purchase cards: Manage purchase cards and ensure all transactions are uploaded on Concur with all invoices and related documents. These cards are used for office related purchases only.
Other interactions: The receptionist reports to the Office Manager, who oversees front desk management, visitor coordination, and administrative tasks. The Office Manager is responsible for providing training, monitoring performance, and addressing any issues related to these duties.
Manage employee transportation, including cab allocation, route management, and query resolution, along with visitor and security management.
Support shipments by coordinating with customs or regulatory bodies for courier handling.
Contributes to team efforts to achieve operational efficiency and a positive working environment. Supports the organization on team socials and events.
Develop and implement streamlined workflows and standard operating procedures (SOPs) to ensure consistency in service delivery.
Liaise with Office Managers at other offices in Regeneron International and US, and together define best practice for various processes performed by the Office Managers.

This job might be for you if you:

Bachelor s degree in business administration, Management, or a related field. Certification in operations management or supply chain management would be a good to have
Proven experience in operations and administration management, preferably in a similar role, with an overall experience of 5+ years.
Strong organizational and multitasking skills with attention to detail. Self-motivated and ability to identify and perform work with modest level of supervision, handle/prioritize multiple tasks and simultaneous requests, and support multiple stakeholders
Excellent leadership and team management abilities.
Proficient in Microsoft Office Suite and operations management software. Technical proficiency in computer and phone systems (e.g. iPhone, MS PowerPoint, Outlook, Excel, Word, SharePoint, Teams, etc.)
Key skills: Ability to deal with ambiguity, proactive and persistent, ability to look at issues from different perspectives
This role requires to be in office and make site visits whenever vital. Proclivity to be in office.