Account Executive

• Coordination with Operations department for collection of data for client invoicing and vendor bills.
• Managing and keeping records of Petty cash expenses for the respective/assigned branch.
• Assisting auditors in quarterly audits.
• Preparing client invoices and ensuring timely dispatch/E-mailing of the same to customers.
• Preparing statement of accounts and conducting follow ups with clients for receivables to maintain the cash flow.
• Sharing the Statement of Account to allocated clients fortnightly and thereafter regularly following up for the payments.
• Do accurate accounting entries on Zoho including receivables and payables.
• Preparation and issuance of POs to vendors.

Key Result Areas:

The purpose of the role is to deliver the following KRAs :

1. Maintain Petty cash book of their allocated location(s) and submission of the same to the Head Office by end of each month.
2. Submission of client invoices within 2 working days from the date of receipt of details.
3. Regular reconciliation and follow-up with clients for timely payments.
4. Updation of bills (Purchase and expense) in Zoho for proper accounting.
5. Regular follow ups with the client for receivables to maintain the cash flow.
6. Updation of payment receipts and paid information in Zoho.
7. Sending payment advice to vendors from Zoho only
8. Create an inspiring team environment with an open communication culture.
9. Maintain proper reports of the compliance towards the delegated KPIs for quarterly evaluation.