HR and Admin Executive

Role & responsibilities

HR Responsibilities:

1. Recruitment Support:
• Assist in recruitment by posting job openings, screening resumes, and scheduling interviews.
• Coordinate with candidates and hiring managers for interviews and follow-ups.
• Handle pre-employment paperwork and background checks for new hires.
2. Onboarding & Employee Induction:
• Facilitate the onboarding process by preparing new hire documentation and conducting orientation sessions.
• Ensure smooth integration of new employees into the company by providing them with the necessary resources and guidance.
• Assist in setting up employee workstations and IT access.
3. Attendance & Leave Management:
• Track employee attendance and leave records in the HR system.
• Monitor leave applications and ensure they are processed according to company policies.
• Prepare monthly attendance reports and share them with the payroll team for salary processing.
4. Employee Records & Documentation:
• Maintain and update employee files with relevant information such as contracts, performance records, and personal details.
• Ensure that all employee documentation is accurate and up to date in both physical and digital formats.
• Assist in organizing and maintaining HR databases.
5. Employee Engagement & Communication:
• Support the implementation of employee engagement programs, including team-building activities and social events.
• Act as a point of contact for employee inquiries related to HR policies, benefits, and other concerns.
• Help to communicate company updates, policies, and announcements to employees.
6. Compliance & Statutory Filings:
• Ensure compliance with statutory requirements such as Provident Fund (PF), Employee State Insurance (ESI), and other employee benefits.
• Prepare and file statutory forms related to HR compliance in coordination with the payroll team.
• Assist with ensuring compliance with labor laws and employment regulations.
7. HR Data & Reports:
• Generate HR reports such as employee headcount, attrition, and leave balances.
• Assist in the preparation of periodic reports for management on HR metrics and trends.
• Ensure that all HR data is maintained accurately and updated regularly in the HRIS system.

Administration Responsibilities:

1. Office & Facility Management:
• Assist in managing office supplies, ensuring proper inventory levels, and ordering new supplies as required.
• Coordinate with external vendors for office maintenance, cleaning, and repairs.
• Oversee office cleanliness and ensure proper functioning of equipment and facilities.
2. Travel & Accommodation Arrangements:
• Assist in arranging employee travel, including booking flights, accommodation, and transportation.
• Coordinate travel plans and maintain travel expense records.
• Ensure that travel policies are followed and that travel-related expenses are processed on time.
3. Event Coordination:
• Help in organizing internal meetings, training sessions, and company events.
• Coordinate logistics for events, such as venue bookings, catering, and seating arrangements.
• Manage event-related communications and ensure smooth execution.
4. Visitor & Vendor Management:
• Assist in welcoming and managing visitors to the office, ensuring they are properly registered and escorted.
• Coordinate with external vendors for services such as catering, security, and IT support.
• Maintain records of vendor agreements and monitor service levels.
5. Asset & Inventory Management:
• Keep track of office assets, such as computers, printers, and furniture, ensuring proper maintenance.
• Update inventory records for office equipment and supplies, ensuring timely replenishment.
• Coordinate repairs or replacements for damaged equipment

Preferred candidate profile

Education: - Graduate MBA in HR
Experience: - 02 to 05 Years
Specific Industry Experience: - Manufacturing Industry

Perks and benefits

Free Transportation from the Prefix route ( Katraj- Baner- SUS road- Factory)

Attractive Performance Incentive Scheme

Mediclaim Policy

Salary budget up 6 LPA (Fixed+ Variable)