Engineer/Sr. Engineer-Contract Administration

Role & responsibilities

1. Pre-Contract Award Process:

• Document review & Identification of Key Points, Risk Assessment.
• Drafting of Pre-contract queries & other submittals.
• Review of Draft Work Order (WO) before Finalization & Corrections.
• Preparation & Guidance of claims i.e. Extra Items, time-lapse, extension of time.
• Place enquiry for New Contractor as per Project specification.
• Follow up with Sites and Contractors for quotation.

2. Post-Award Contract Administration Process:

• Preparation of various reports for tracking savings on Budget and Turnaround time (TAT) for various projects.
• Preparation of Contracts Documents/ Agreements and Work Orders.
• Preparation of Rate Analysis justification for extra/non-scheduled items etc.
• Preparation of Comparison Statement with respect to Budget Cost.
• Prepare and issue the change orders/amendments as per the approval process and update the same in ERP and MIS.
• Follow up with the Project Execution team and contractors/vendors for performance and Timely completion.
• Track MIS for all documents (Work Orders, Change Orders/Amendments, Fore-closures, Insurance Policies etc.)
• Keep track of the entire Correspondence & Documents of each contract, R.A. bills etc..
• Closure of Contract after the end of Defect Liability Period.
• Maintain a log of Contractual correspondence (Letters/ E-mails) and ensure that communications of the Contractors/ Vendors are responded to within a reasonable time.
• Coordination and meeting with agencies to clear front-related issues.
• Maintain Contract Administration checklist, Format and related documents and prepare Monthly MIS.
• Conducting Performance evaluation and rating the Contractors/ Agency periodically.
• Preparation of Contract Appreciation documents.
• Project Delay analysis in terms of Manpower.
• Serve as the point of contact for all contractual matters including time limit extension and renewal of contracts.
• Resolving Technical billing issues, Final authority to Check, verify and follow up for bills, Work Order acceptance etc.
• Manage the entire P2P Cycle.
• Get a refund/credit for excess and defective work.

Preferred candidate profile

• 5-8+ years of experience in Real Estate (high-rise building)/EPC/Cost Plus Lump sum Contract/Item Rate Projects for Residentials & commercial.
• Experience in Finalizing Contracts for Civil, Finishing, Services and Infrastructure work.
• Should handle Arbitration of Building Projects.
• Awareness of Commercial Terms & Conditions.
• Efficient in using advanced Excel and ERP Software.
• Candidates with core experience in Contract management for high-rise projects will be preferred.
• Skills Required: Good Negotiator, Good Communication & Coordination, ERP Software.

Perks and benefits

As per the company policy.