Executive / Senior Executive - Contracts

Paradigm Realty, established in 2015, is recognized among the top 20 developers of MMR. With a focus on luxury and urban leisure, the company has mastered quality and timely delivery, turning possibilities into luxurious yet affordable homes. Based in Mumbai, Paradigm Realty embraces modern aesthetics and technology to deliver avant-garde homes, having completed over 1600 homes. It remains a trusted name for those envisioning their future real estate with a well-diversified portfolio.

Job Overview

Paradigm Realty is seeking a Contracts Executive/ Senior Executive based in Mumbai for a full-time position. The role involves managing and negotiating contracts within the real estate sector. The ideal candidate will have a background in legal compliance and vendor management, ensuring contracts reflect company standards and legal requirements. This is a pivotal role requiring attention to detail and strong analytical skills to support our growing portfolio.

Roles and Responsibilities -

Good Knowledge of contract terms and conditions.

Sound understating of BOQ preparation, verification and critiquing of quantities / specifications.

Robust understating of pre bid and post bid processes

Experience in Tender Documentation, floatation and evaluation of bids.

Well versed with various construction industry requirements, construction technology and methodology and materials for arriving at rates.

Understanding of FIDIC, PWD, incoterms 2010, Indian Contract Act 1872, project management, familiar with other business laws and other standards followed in the industry

In-depth knowledge of various legal compliances and laws of arbitration, taxation and its impact on the financial and administrative aspects.

Knowhow of latest applicable taxes as work contract packages, government statutory requirements, etc.

Understand in detail the project needs and finalize the tendering package strategy in consultation with CATEGORY MANAGER Contracts.

Coordinate and take inputs from the different internal departments like Design, Planning, Estimation, Execution, Quality, Safety to ensure that the tender documents prepared are covering the complete scope conditions.

Cross check the quantities / specifications given by the estimation / planning / design team and ensure that any discrepancies are sorted out prior to tender launch.

Coordinate and complete tender preparations including GCC, SCC, ITT, BOQ, Technical specs, Drawings etc.

Based on the project need / constraints, identify and shortlist the pre-bid contractors, arranging all the pre-bid documents (projects in hand, financial documents, past completed projects, etc.) which will help in finalizing the contractor panel for tendering.

Put up the shortlisted contractor s panel list to the CATEGORY MANAGER, after checking the pre-qualification of contractors based on the project value / challenges.

Coordinate and manage the complete tendering process including tender launch, pre-bid technical meeting, follow up and receipt of technical bids and priced BOQ, tender opening procedure.

Follow up with the bidders for Contract Submittals within the specified time limit along with all mandatory submittals.

Update the CATEGORY MANAGER about the progress and any additional clarifications / details requirements from the contractor.

Cross checking that all the tender submittal documents with respect to the requirement.

Prepare comparative statement for credentials capabilities of contractors.

Prepare comparatives statement of quoted rates with prevailing market rates/Estimated Rates and budget.

Ensuring that all the relevant decision points are captured in the comparative statement for fair and subjective comparison.

Preparing and getting the internal approval for the award of the contract and filing of all the tendering records/ evidences as per the SOP.

Finalize issue all contract related documents such as LOIs, Work order, Bank guarantees, Indemnities, etc.

After approval and signature, issue the work order to the contractor and get his acceptance.

Feed correct payment terms and conditions in the ERP to be used for the billing purposes as soon as a Work Order/Contract is signed.

Involved in preparation of price evaluation report, rate analysis, vendor reference checks, negotiating meeting, scrutiny of insurance taken by contractor and advising them for amendments.

Ensure that contractors comply with the required statutory compliances.

Post award, manage the complete life cycle contracts management including verification, analysis and management of the extra claims, scope change and time extension claims. Ensuring negotiation completion and suitable amendment to the work order for the work completion.

Highly looking for