HR Manager

Papier Creations, Bangalore

Job Description: for the role of HR cum Admin Manager

1 - Recruitment:
Preparing organisation chart department wise
Identifying number of positions in each department and ensuring all positions are filled
Preparing a budget for recruitment and utilising for ads with optimum costs
Ensuring that all the open positions are filled (Senior, Junior, technical, etc)
Look at other modes of recruitment apart from print / media ads
Try recruitment through staff references with incentive system

2 - New Staff Procedures:
Joining formalities completion and proper filing, including ESIC , bank, etc
Explaining Rules & Regulations, Benefits, Office Procedures, etc
Induction of new employees and ensure they settle down in respective departments
Collect original documents with acknowledgement ; hand over to the management
Ensure staff records are maintained
Ensure staff leave records, Advance taken, and bonus given details are maintained

3. Statutory:
Ensure ESIC / PF documentation is maintained perfectly
Monthly / quarterly / annual co ordination with statutory consultant
Ensure the labour / ESIC / PF inspectors are handled when coming for surprise visits
Ensure contractor statutory documents are checked and filed
Ensure statutory consultant bills are collected checked and paid for on time monthly

4 - HR Activities:
Staff monitoring 1st day, 1st week and 1st month
Every 90 days, a performance review of every employee with department head / superior
Counselling, Warning and, if required, termination procedures of staff
Ensuring Full and Final settlements are done every 15th of the month
Ensure staff birthdays and functions are organised as per schedule
Best Employee of the month process to be implemented and organised
Conduct an external trainer and other staff motivational activity once a month

5 - Admin and other activities:

Administration : Ensuring office cleaning and hygiene are maintained
Ensuring janitors are working with necessary tools and implements as per schedule
Ensuring office pantry supplies and related items are stocked and monitored
Be in control of office security systems, procedures, guest handling, etc
Ensuring office infrastructure is well monitored and taken care of.