HR and Admin Manager

Key Responsibilities:

1. Travel & Event Coordination:

o Organize travel logistics for staff and executives, including flight bookings, accommodations, and itineraries.

o Research and book the most appropriate flight options available on Yatra

o Compare hotel prices across different platforms (Yatra MMT and Treebo).

o Ensure all travel arrangements comply with the company's travel policies, including limits on expenses, preferred vendors, and class of travel.

o Help the traveler understand the process for reporting expenses and what receipts or documentation they need to keep for reimbursement purposes.

o Ensure that the travel arrangements are approved by the appropriate senior management.

2. Time Office/Attendance Management:

o Oversee the attendance and timekeeping system from stores, warehouse and HO ensuring accurate recording of employees' attendance, working hours, leaves, and overtime.

o Handle employee time records, monitor absenteeism, and address discrepancies or issues related to attendance.

o Coordinate with HR to ensure accurate leave balances, and support payroll by providing attendance-related data for salary calculations.

o Generate regular attendance reports and share them with the HR and Finance departments.

3. Office Management & Operations:

o Oversee the day-to-day operations of the office, ensuring that all administrative functions are performed efficiently and in a timely manner.

o Overseeing functioning of Soft Services (Housekeeping, Event management, Cafeteria Management, Pantry services, Pest Control, Mail Room Services & Customer Relations)

o Maintain and update administrative records, such as office contracts, maintenance schedules, and procurement documents are in compliance with the statutory requirements.

o Manage and lead a team of administrative staff, including office assistants and support personnel.

o Provide training, coaching, and performance feedback to the administrative team, ensuring high levels of service.

o Maintain a productive and organized office environment by managing office supplies, equipment, and facilities. o Coordinate office maintenance, cleaning services, and repairs as needed to ensure a safe and comfortable workplace.

o Manage office space allocation, ensuring optimal use of space and adherence to health and safety standards.

o Act as the point of contact for administrative inquiries, resolving issues and facilitating communication between departments.

o Coordinate the office's utility services, such as electricity, water, and internet services, ensuring continuous operations.

o Coordinate with stores for their uniform requirements and close the update Uniform tracker in real time

4. Documentation & Record-Keeping:

o Oversee the management and organization of company records, files, and documents, ensuring compliance with legal and company standards.

o Maintain up-to-date databases, files, and contracts, and ensure that company documents are properly archived and easily accessible.

o Ensure the confidentiality and security of sensitive company information.

5. Vendor Management:

o Vendor development: Identifying, selecting, negotiating and onboarding the new vendors. o Process vendor invoices to Finance department.

o Ensure service level agreements (SLAs) are met and assess vendor performance regularly.

o Adhering to statutory compliances in respect to the vendors.

o Manage relationships with external vendors, suppliers, and contractors, including negotiating contracts, renewing services, and ensuring satisfactory performance.

o Coordinate the purchase of office supplies and equipment, ensuring inventory is managed efficiently and costs are optimized.

Experience: 7-9 Years