Executive Assistant To Chief Executive Officer

Job Summary:

The Executive Assistant (EA) to the CEO is responsible for providing high-level administrative support, managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of the executive office. This role requires excellent organizational skills, strong attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage the CEOs calendar, scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper, screening calls, emails, and requests, prioritizing urgent matters.
• Prepare correspondence, reports, presentations, and other business documents.
• Take meeting minutes, summarize key points, and follow up on action items.

Communication & Coordination:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Facilitate communication across departments, ensuring alignment with the CEOs directives.
• Draft and review emails, memos, and other business communications on behalf of the CEO.
• Build relationships with key stakeholders, including executives, board members, and clients.

Project & Event Management:

• Assist in managing special projects, ensuring timely execution.
• Organize company events, board meetings, and leadership retreats.
• Coordinate logistics for high-profile meetings and conferences.

Confidentiality & Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.
• Maintain discretion in all business and personal matters related to the CEO.

Qualifications & Skills:

• Education: Bachelors degree in Business Administration, Management, or a related field preferred. MBA is preferred.
• Experience: 8+ years of experience as an Executive Assistant, preferably supporting a C-suite executive.

• Skills:
• Exceptional organizational and time management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving and decision-making abilities.

Preferred Qualifications:

• Experience in [Industry-Specific Experience, if applicable].
• Familiarity with project management tools and CRM software.
• Ability to work flexible hours based on business needs.

Work Environment:

• Hybrid or onsite work, depending on company policies.
• Requires occasional travel for business meetings and events.