Executive/Personal Assistant Intern (Finance)

The Personal/Executive Assistant Intern will provide high-level administrative support to the executive team, ensuring efficient operation and management of their schedules and tasks. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Provide executive administrative assistance, project support and coordination of the administrative function associated with the Finance & Governance.
Provide day-to-day administrative support to the Chief Financial Officer, including diary management, monitoring of emails and managing requests to assist with prioritisation of work and activities.
Research and draft report papers and correspondence, and manage the overall records management processes for the related documentation ensuring alignment with Management information and records management framework.
Assist the Chief Financial Officer to maintain oversight of Directorate actions, activities and reporting requirements.
Maintain a calendar of key outputs, monitoring progress and deadlines.
Liaise with responsible officers, internal and external stakeholders in the coordination of meetings and make arrangements for effective meetings including preparation of documentation and presentation materials.
Undertake secretarial functions associated with Management Committee meetings, from time-to-time, including collating agenda items, taking minutes and facilitating the preparation and distribution of documentation.
Build and leverage effective professional relationships across the organisation and with external stakeholders.
Apply strict confidentiality practices and guidelines to all information and carry out duties with probity and professionalism.
Undertake special projects as directed by the Chief Financial Officer and, from time-to-time, the Chief Executive Officer.