Accounts & Admin Executive

Role & responsibilities

A. Accounts (70%) - Financial Management & Compliance

1. Financial Transactions & Record-Keeping:

a. Accurately record and maintain all accounting entries, ensuring proper classification and posting to relevant accounts on a daily basis.

b. Maintain and update financial records, ledgers, and journals.

c. Ensure accurate documentation of expenses, payments, and receipts.

d. Process vendor payments, reimbursements, and employee claims.

2. Accounts Payable & Receivable:

a. Track and process payments to vendors, consultants, and service providers.

b. Manage receivables, follow up on outstanding dues, and ensure timely payments.

3. Payroll & Employee Compensation:

a. Process monthly payroll, ensuring timely disbursement of salaries.

b. Handle statutory deductions (PF, ESI, TDS) and submit compliance reports.

c. Maintain employee financial records related to salaries, advances, and reimbursements.

4. Banking & Reconciliation:

a. Manage month-end closing activities, including reconciliation and adjustment entries.

b. Monitor cash flow and prepare cash/bank balance reports.

c. Process online banking transactions, including NEFT, RTGS, and cheques.

5. Budgeting & Financial Planning:

a. Assist in preparing annual budgets and financial forecasts.

b. Monitor expenses against approved budgets and report deviations.

c. Support grant and fund management, ensuring proper allocation and utilization.

6. Statutory Compliance & Audits:

a. Ensure timely calculation, deduction, and payment of all applicable taxes, including TDS, GST, and Professional Tax (PT), in compliance with local, state, and federal regulations.

b. Prepare and file GSTR-1 & GSTR-3B returns, conduct GST reconciliation, and address any discrepancies.

c. Ensure timely filing of GST, TDS, and other statutory returns.

d. Prepare and submit financial reports to auditors, donors, and stakeholders.

e. Ensure compliance with all company policies, as well as local, state, and federal accounting and financial regulations.

f. Maintain proper documentation for tax filings, audits, and assessments, ensuring compliance with regulatory standards.

B. Admin (30%) Office & Operational Support

1. Office Administration & Facility Management:

a. Oversee office supplies, stationery, and maintenance.

b. Manage procurement and vendor relationships for office operations.

c. Ensure smooth functioning of IT infrastructure, coordinating with IT vendors.

2. Event & Travel Coordination:

a. Arrange logistics for meetings, training sessions, and workshops.

b. Manage travel bookings, accommodations, and reimbursements.

c. Support coordination of awareness programs and outreach events.

3. Compliance & Documentation:

a. Maintain legal and organizational records, including agreements and policies.

b. Prepare reports, presentations, and documentation as required by management.

Preferred candidate profile

1. Bachelors degree in Accounting, Finance, Business Administration, or a related field.
2. 4-6 years experience in accounts and administration
3. Experience in non-profits, healthcare, social enterprises, or CSR projects is a plus
4. Proficiency in Tally, QuickBooks, Zoho Books, or other accounting software.
5. Strong ability to analyse financial data, manage records, and ensure compliance.
6. Ability to interact with stakeholders, vendors, and employees professionally.
7. Understanding of grant management and donor reporting.
8. Ability to handle sensitive financial information and multitask efficiently.
9. Willing to travel as needed for business purposes.

Why Join Us @ iDare:

1. Dynamic and Innovative Environment

2. Competitive Salary and Benefits

3. Growth and Professional Development

4. Make a Positive Impact on Society

At iDare, we believe in equality and value diversity within our workplace. We are committed to fostering an inclusive and supportive environment where everyone can thrive. We encourage individuals from all backgrounds to apply.

If you're passionate about making a difference, eager to work in a meaningful and inclusive environment, and excited to help build a safer, healthier world, iDare is the place for you.