Deputy Manager

KEY RESPONSIBILITIES

Secretarial Responsibilities:

Meeting Coordination:

Organize and coordinate board meetings, committee meetings, and general meetings.

Prepare and distribute meeting agendas and minutes.

Ensure that all necessary documentation and materials are provided to board members in advance of meetings.

Ensure all the statutory filings with SEBI and ROC are done without breaching timelines.

Circulate Minutes of Meeting amongst members.

Shareholder Relations:

Manage communication with shareholders, addressing their inquiries and concerns.

Maintain accurate records of shareholders and handle share-related transactions, such as transfers and issuances.

Organize and facilitate the annual general meeting (AGM), ensuring compliance with regulatory requirements.

Co-ordinate with external agency for AGM for VC set up and E-voting system.

Corporate Records Management:

Maintain and update corporate records, including articles of incorporation, bylaws, and other legal documents.

Ensure that all corporate filings and documentation are complete, accurate, and up to date.

Maintenance of registers of directors, cash register, ESOP registers etc. and ensure that they are updated.

Prepare Directors Report, Companys Annual report and share for approval.

Regulatory Compliance:

File statutory returns and reports with relevant regulatory authorities in a timely manner.

Stay informed about changes in laws and regulations that impact the company and ensure compliance.

Secretarial Audit:

Coordinate for the annual secretarial audit and provide all the necessary documentation and resolve auditor queries.

Secretarial Responsibilities for subsidiaries/JVs- review of secretarial documentation for Board & shareholders meeting & ensuring corporate compliance in these companies.

Corporate Governance Responsibilities:

Compliance Oversight:

Ensure that the company complies with all applicable laws, regulations, and listing requirements.

Regularly review and update compliance policies and procedures.

Resolve queries of Board of Directors as and when they arise.

Training and Reporting:

Keep the board and senior management informed about legal and regulatory developments relevant to corporate governance.

Provide training to board members and employees on compliance, ethics, and governance matters.

Provide Training to designated members with respect to various laws on Insider Trading.

Financial Reporting Oversight:

Coordinate and collaborate with Finance team for the timely disbursal of dividend and resolve queries.

Ensure all Stock exchange intimations are sent as per timelines defined with respect of shares allotment, fraud etc.

Special Projects

Carry out secretarial Due diligence in case of mergers, acquisitions of brands or companies.

Co-ordinate with the Secretarial department of associate and subsidiary companies and ensure all the compliances are being met.

People & Stakeholder Management

Manage and develop team and address the issues before they arise

Manage both internal & external stakeholder relationships

Collaborate with cross-functional teams, such as finance, human resources, and compliance, to ensure legal alignment and support for business initiatives.

Attend seminars and other events with supplier, vendors, buyers to keep oneself updated on latest information pertaining to statutory compliances, markets, and other regulatory norms