Executive Assistant

Job Description:
Prepare and follow-up with various correspondence, responding as appropriate by phone and email
Scheduling and coordinating calendar appointments
Prioritize manage multiple projects simultaneously, and follow through to completion
Assist with reviewing documents, financial statements reports and follow up with outside parties as
required
Review and approve the submission of benefits and expenses, for directors and departments
Manage and perform reconciliations for Company Credit Cards
Assist with approval processes for invoices and payments
Manage the Onni Airways flight schedule, working closely with the Pilots to ensure seamless travel for
Directors and Ownership
Compile and prepare reports as required for Senior Leadership
Tracking of Donations and Sponsorships for external events and Charities
Coordination of internal and external events
Coordination of Business and Personal Travel
Assure discreet handling of all company business
Summary of Qualifications Requirements:
Minimum 3 years experience supporting at a senior management / executive level
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook SharePoint
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Demonstrated commitment to completion of projects on a timely basis
Excellent verbal, written and keyboard skills and organizational skills
Expert level written and verbal communication
Experience in either Real Estate, Finance, Construction, Property Management Leasing or Marketing
environment is a major asset